Executive Support Specialist

Job Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. This role requires a strong commitment to maintaining confidentiality while delivering outstanding customer service.

Responsibilities

• Manage and maintain executive calendars, including scheduling meetings and appointments using Outlook Calendar.
• Prepare and edit correspondence, reports, and presentations with a focus on proofreading for accuracy and clarity.
• Transcribe meeting notes and ensure timely distribution to relevant stakeholders.
• Organize and maintain files, documents, and records in both physical and digital formats.
• Assist with the preparation of documents for electronic signatures using DocuSign.
• Provide administrative support such as answering phone calls, responding to emails, and managing office supplies.
• Coordinate travel arrangements and itineraries for executives as needed.
• Serve as a point of contact for internal and external communications, demonstrating excellent customer service skills.
• Collaborate with team members to streamline processes and improve overall efficiency.
• Reception area and badging duties.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role.
• Proficiency in Google Suite applications (Docs, Sheets, Drive) and Microsoft Office Suite (Word, Excel).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information with discretion and confidentiality.
• Familiarity with document management systems is a plus.
• A proactive approach to problem-solving with strong decision-making capabilities.
• Previous experience in clerical roles is advantageous but not mandatory.

We look forward to welcoming a dedicated Executive Assistant who thrives in a dynamic environment and is eager to contribute to our team's success!

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 3 years (Required)
• Executive administrative support: 2 years (Required)
• Customer service: 2 years (Required)

Ability to Relocate:

• Clinton, MS 39056: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $80,000