Academic and Operations Coordinator

Position/Application Information

MCNEESE STATE UNIVERSITY invites applicants to apply for the position of Academic and Operations Coordinator. This is a full-time, 12-month, unclassified position. The appointment is available immediately.

POSITION NUMBER: U99135

Department: Business Disciplines

Reporting Authority: Dean

SALARY RANGE: $35,000 - $38,000

DEADLINE: Open until filled.

APPLICATION PROCESS AND MATERIALS: Applicants MUST complete an electronic application and upload the required documents listed below to ensure full consideration:

• Letter of Application (Cover Letter)
• Resume
• Three (3) Professional References (include: name, phone number, and email address)
• Unofficial Transcripts

ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF TRANSCRIPT(S) IF APPLICABLE.

TO APPLY FOR THIS VACANCY, click on the “APPLY” button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Required application materials WILL NOT be accepted after the deadline, if applicable. Applications may be rejected if incomplete.

IF YOU HAVE QUESTIONS REGARDING THIS POSITION, PLEASE CONTACT THE CHAIR:

Dr. Jim Chen at jschen@mcneese.edu

Kim Dronett, HR Analyst | Office of Human Resources | McNeese State University

Email: kdronett@mcneese.edu| Voice: (337) 475-5413 | TDD: (337) 562-4227

Position Duties/Responsibilities

The Academic and Operations Coordinator provides essential administrative and operational support for the Department of Business Disciplines and the MBA Office within the College of Business. Reporting directly to the Dean, the Coordinator works collaboratively with the Academic and Operations Specialist, Department Head, Internship & Student Engagement Director and MBA Director to support faculty, staff, and students through efficient administrative processes, purchasing, travel management, facilities coordination, and event logistics.

This role plays a vital part in the daily operations of both the department and the MBA program, ensuring accuracy, compliance, and excellent service.

• Prepare and process workload, overload, and visiting lecturer paperwork for faculty and staff.
• Facilitate the hiring process for student workers, graduate assistants, visiting lecturers, and new faculty; coordinate onboarding activities.
• Oversee timesheet submission, ensuring visiting lecturers and faculty sign timesheets; approve timesheets for student workers in compliance with university payroll policies.
• Maintain accurate and up-to-date faculty records, including syllabi, office hours, and personnel documentation.
• Assist with internal communications and maintain faculty-related documentation.
• Manage the travel process for faculty and staff, including submitting travel requests, booking flights and accommodations, and processing reimbursements.
• Ensure all travel arrangements comply with university policies and budget guidelines.
• Process purchase orders and reimbursement requests for both departmental and MBA-related expenses.
• Submit and track requisitions and various documents as required by university policy.
• Serve as Building Coordinator for the Burton Business Center (BBC) and Burton Conference Center (BCC); act as the primary contact for facilities management, maintenance, and safety procedures.
• Conduct building inspections, address maintenance issues, and coordinate facility-related projects.
• Manage room reservations for classes, meetings, and events in BBC and BCC spaces.
• Manage departmental inventory, including tracking office supplies, equipment, and assets; ensure proper documentation and coordinate surplus or replacement needs.
• Collaborate with vendors and external partners as needed to support departmental and MBA operations.
• Respond to student inquiries related to MBA administrative processes, such as questions about course offerings and course rotations.
• Follow-up with students at-risk.
• Provide administrative support for MBA and departmental program events, communications, and student engagement initiatives in coordination with the MBA Director, Internship & Student Engagement Director, and Academic and Operations Specialist.
• Utilize Ellucian Banner to input data for requisitions, course-related processes, and other administrative tasks.
• Other duties as assigned.

Required/Preferred Qualifications

• Bachelor’s degree required, preferably from an AACSB-accredited institution in a business discipline;
• Experience in an advanced administrative role, with a strong preference for experience in an academic environment;
• Proficiency in MS Office and related software; Ellucian Banner, DegreeWorks, and Argos is strongly preferred;
• Excellent written, verbal, and interpersonal communication skills, with a focus on professionalism and attention to detail;
• Exceptional organizational, problem-solving, and multitasking abilities, with a demonstrated ability to handle complex tasks and responsibilities;
• High level of initiative and independent work ethic, with the ability to work collaboratively with faculty, staff, and leadership;
• Demonstrated ability to manage multiple priorities in a fast-paced, dynamic academic setting, while maintaining accuracy and meeting deadlines.

General University information

McNeese State University, located in Lake Charles, Louisiana, is a public university and a member of the University of Louisiana System. Under Louisiana law, applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001, et seq, and State of Louisiana Executive Order 98-38, which provides for drug testing of employees, appointees, prospective employees, and prospective appointees. Prospective employees and employees are informed if a drug test is required.

McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana.

Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator, Krisshunn Youngblood, Office of Inclusive Excellence: Voice: (337) 475-5428; TDD/TTY, Hearing Impaired: (337) 562-4227; or kyoungblood@mcneese.edu.

The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify.

Louisiana Revised Statute 42:31-“Eligibility requirements for certain unclassified employees”-requires any person hired or employed in an unclassified position, whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars, provide proof to his public employer that he has been issued a Louisiana driver’s license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.

Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a University-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services ( or Educational Credential Evaluators, Inc.