Business Office Support Administrator

Overview:

We are seeking a highly organized and detail-oriented Business Office Support Administrator to join our team. In this role, you will provide exceptional administrative support to our executive team and business office. The successful candidate will be responsible for a range of administrative tasks, including finance-related work, payroll, bookkeeping, and office operations. Responsibilities will include maintaining records, managing office contracts, processing payroll, assisting with human resources duties, and supporting accounts payable and receivable functions. This position requires a proactive individual who can multitask, prioritize effectively, and contribute to the smooth operation of our office.

Responsibilities:

• Maintain files and records with an effective filing system.
• Support the Executive Team with various administrative tasks.
• Collaborate with the team to ensure seamless operations and communication.
• Monitor office expenditures and manage all office contracts (rent, phone, internet, etc.).
• Perform basic bookkeeping activities and update the accounting system.
• Coordinate office operations, including supplies, equipment, and facilities management.
• Monitor office supplies inventory and place orders as needed.
• Assist in client relationship management.
• Process payroll and 401K contributions accurately and on time.
• Assist with Accounts Payable and Accounts Receivable, including invoicing and bill payments.
• Provide administrative support to the President including but not limited to managing the calendar, schedule, appointments, and meeting agendas; coordinating travel arrangements and itineraries; facilitating effective communication and correspondence; tracking and ensuring timely completion of action items; and adapting to changing priorities and deadlines with flexibility, accuracy, efficiency, and professionalism.

Qualifications:

• Associate's or Bachelor's degree in Accounting, Business Administration, or related field.
• 2 years of administrative experience in a business office setting.
• Proficiency in financial management software and MS Office (Word, Excel, Outlook) and other accounting software.
• Excellent organizational, communication, and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Basic understanding of bookkeeping and finance.
• Experience in payroll processing and familiarity with 401K processing.
• Strong calendar management and appointment-setting skills to ensure efficient time management.
• Excellent organizational and time management skills.
• Strong attention to detail and problem-solving abilities.
• Strong communication and interpersonal skills.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Calendar management: 2 years (Required)
• Appointment scheduling: 1 year (Required)
• Bookkeeping: 3 years (Required)

Work Location: In person

Salary : $20 - $25