Subcontracts Coordinator

Overview
The Subcontracts Coordinator is a highly organized and detail-oriented member of our team. The ideal candidate will have entry level experience of construction concepts or contracting, subcontractor management, and project coordination. The Subcontracts Coordinator plays a key role in supporting the proposal development team during the RFP process of electrical construction projects. The main responsibility for this role is to coordinate subcontractors’ communication, responses, documentation, and facilitating smooth communication between proposal coordinator, estimators, subcontractors, and other stakeholders.

Key Responsibilities:

Communication:

• Create Request for Proposal (RFPs) documents, submit requests and sort subcontractors’ bid responses.
• Manage all interactions in cloud environments.
• Coordinate all communication and documentation between the company, client and subcontractor
• Prepare and coordinate procurement process of subcontract agreements in accordance with company policies and project requirements.
• Create and submit formal Requests for Information (RFIs) throughout bid process

Contract Compliance:

• Coordinate the prequalification process of subcontractors
• Review subcontractors’ compliance with contractual terms, safety regulations, and industry standards
• Review subcontractor RFP responses, ensuring they meet milestones, work approach and budget constraints.
• Create bid leveling sheets for quote comparison
• Maintain records of subcontractor performance, insurance certificates, licensing, and other compliance documentation.
• Request and process bid bonds, special insurance riders, and OCIPs

RFP Coordination:

• Assist the team in scheduling subcontractor responses in a timely manner
• Attend department meetings, providing updates on subcontractor status, issues, and resolutions.
• Communicate effectively with project teams and subcontractors to address and resolve any issues or delays.

Documentation & Reporting:

• Maintain organized and up-to-date records of agreements, P.Os, and related RFP documents.
• Assist with the preparation of ad hoc reports.
• Create electronic and printed project turnover files
• Maintain contact list of subcontractors & vendors

Qualifications:

Education: Degree in Business, Accounting, Marketing, Law, Architecture, Engineering, Construction Management, or comparable field. Relevant equivalent work experience may be considered

Experience:

• Minimum of 2 years of experience in contracting or procurement role.
• Experience in coordinating work in a construction environment is a plus.

Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)
• Familiarity with: BlueBeam Revu or Adobe, FTP sites,
• Knowledge of PDF creation, markup and manipulation
• SharePoint experience is a plus.
• Ability to work in a collaborative environment with a diverse group of professionals
• Ability to meet deadlines and multitask in fast paced environment as well as prioritize assignments from multiple individuals
• Ability to proactively identify problems and propose solutions
• Ability to communicate effectively and work productively with clients, owners, project professionals, and field and office staff
• Technology and computer savvy -must be able to navigate computer programs and the Internet easily
• Experience with document tracking and retention.

Physical Requirements:

• This position may require occasional site visits to construction locations.
• Must be able to work in a flexible, fast-paced office environment and interact with project teams, subcontractors, and clients.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift

Work Location: In person

Salary : $55,000 - $65,000