Assistant

Job Description

Administrative Assistant

1.      “Team Player”  focused on the success of the company.  Possesses a proactive, positive, high energy and “Can Do” solution driven attitude.

2.     Administrative Support  to management team.

3.      Daily Administrative Duties  including but not limited to

• Reception duties :  Greeting visitors, managing front desk operations
• Communication management :  Answering phone calls, directing inquiries, taking messages, and responding to voice mails and emails
• Calendar management :  Schedule meetings, appointments, and manage calendars for executives or teams
• Meeting support :  Setup conference room, virtual meetings, prepare meeting materials, order and pickup food
• Project management :  tracking tasks and deadlines and facilitating communication
• Document preparation :  Creating, editing, and distributing documents like standard forms, company memos, letters, reports, presentations
• File management :  Maintaining organized filing systems, both physical and electronic
• Travel coordination :  Arranging travel logistics including booking flights, hotels, and transportation
• Office administration :  ordering and pick meals & supplies, managing inventory, office maintenance and cleaning
• Data entry and record keeping :  Maintaining accurate records and Microsoft Excel and Google Sheet databases
• Basic accounting :  validating and processing invoices, invoicing clients, processing company credit card statements

4.     As time permits, provide administrative support to other team members.

5.     Other duties as required (5%)