What are the responsibilities and job description for the Senior Administrative Assistant - Surgical Oncology position at MD Anderson Cancer Center?
Primary Job functions :
- Provide administrative support for faculty
- Provide back-up phone coverage for the front desk
- Participate in the On campus rotation for departmental duties
- Reconcile faculty accounts per Departmental Guidelines. Maintain files and spreadsheets and monitors all company centers to include grant funds, various donor funds, and start-up funds.
- Assist faculty with manuscript preparation, including editing and literature searches.
- Assist faculty in maintaining referral practice by providing professional and supportive assistance to new patients and referring physicians and / or support staff.
- Transcribe and proofread transcription of letters, grants support documents, abstracts, manuscripts, manuscript reviews, meeting minutes and patient correspondence.
- Create graphical slide presentations and posters as requested.
- Obtain information from Medline and Pub Med Reference Manager Databases used for publication in peer-reviewed journals, books, etc.
- Maintain calendar for daily schedules, monthly, and yearly commitments and communicate leave time with administration, clinics, mid-level providers, and faculty.
- Coordinate all travel activities including registration, lodging, airlines reservations, and reimbursements requests utilizing institutional on-line travel data base.
- Maintain faculty MyCVs to include all presentations and publications authored, committee responsibilities, honors and appointments per institutional guidelines.
- Assists faculty and PIs with coordinating aspects of NIH, DOD, internal and external grant submissions / applications, including but not limited to gathering and / or creating of biosketches, providing assistance with budgets as guided by the grant team, and ensuring accuracy of grant prior to submission for grant proposals and sponsored agreements.
- Participates and assists in the patient care process by handling telephone calls from patients, referring physicians, care centers, new patient referrals, etc. Direct inquires to the proper patient care area.
Required Education :
High school diploma or equivalent.
Required Experience :
Five years of administrative / secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience.
Preferred Experience / Skills :
Experience working with surgeons / physicians in an academic medicine environment, familiar with research (laboratory for animals), must be able to work in fast pace environment, and have critical attention to detail.
Work Schedule :
Hybrid onsite / remote schedule. Onsite 2 days a week.
Other Requirements :
Must pass pre-employment skills test as required and administered by Human Resources.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity / expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.
Additional Information
Requisition ID : 172887
Employment Status : Full-Time
Employee Status : Regular
Work Week : Days
Minimum Salary : US Dollar (USD) 45,000
Midpoint Salary : US Dollar (USD) 56,500
Maximum Salary : US Dollar (USD) 68,000
FLSA : non-exempt and eligible for overtime pay
Fund Type : Hard
Work Location : Hybrid Onsite / Remote
Pivotal Position : No
Referral Bonus Available? : No
Relocation Assistance Available? : No
Science Jobs : No
LI-Hybrid
