What are the responsibilities and job description for the Front Desk Operations / Office Assistant position at MDC Ascends LLC / Harborfields Music Center?
Are you a responsible and efficient administrative professional with a flair for social media? Harborfields Music Center has an exciting opportunity for a Front Desk Operation Associate/Office Assistant!
About us
Welcome to Harborfields Music Center, where we offer immersive and comprehensive music education programs for individuals of all ages, from toddlers to adults. Our studio is committed to nurturing musical talent, boosting confidence, and preparing students for success while fostering a lifelong love for music.
Explore the joy of music through our private and dynamic group lessons in Piano, Drums, Guitar, Voice, Violin, Viola, Woodwind, and Brass instruments. Whether you're a beginner or aiming to elevate your talent to the next level, our flexible programs cater to your unique needs and goals. Join us on a musical journey where education and passion converge and experience the transformative power of music at Harborfields Music Center.
Our work environment includes:
- State-of-the-art modern office setting
- Growth opportunities
- Casual work attire
- Flexible working hours
- Safe work environment
About the Role:
As a Full-Time Front Desk Operation Associate/Office Assistant at Harborfields Music Center, you will be at the heart of our organization's efficiency and customer satisfaction. From overseeing calendars and handling student schedules to greeting clients and maintaining a welcoming front desk, you will contribute to creating a harmonious environment where music and efficiency go hand in hand.
Responsibilities:
- Manage and control calendars, room availability, teacher schedules, and student schedules.
- Handle incoming calls, emails, and walk-in traffic with a friendly and professional demeanor.
- Update paperwork, maintain proper documentation, and perform light accounting tasks.
- Schedule and plan meetings, appointments, and reservations.
- Manage deliveries, run errands, and monitor inventory.
- Greet clients, give tours of the facility, and address questions on policies and pricing.
- Maintain studio equipment and ensure the office area is clean and organized.
- Social Media Management: Create engaging content, interact with the community, and promote music programs on various platforms.
- Fulfill additional tasks as required by the supervisor.
Requirements:
- Prior experience as an administrative assistant or in customer service, a plus.
- Excellent oral and written communication skills.
- Ability to complete clerical duties timely and accurately.
- Typing speed: 60 WPM with 90 percent accuracy.
- Knowledge of office equipment and management procedures.
- Friendly demeanor and professional appearance.
- Able to lift and carry 50 lbs.
- High school diploma or associate’s degree required; Bachelor’s degree a plus.
- Social media management experience is a plus.
Other Job Details:
- Position begins April 1.
- Compensation: $18-23/Hour DOE
- Flexible work hours: Monday-Friday from 11:00 am - 8:00 pm; Saturday from 9:30 am - 3:00 pm.
- Holidays observed (Thanksgiving / Day After Thanksgiving, 1 week at Christmas, 1 week at Spring Break) and unpaid.
- To apply, please submit a cover letter and resume to Harborfields Music Center.
If you're ready to contribute your skills to a dynamic and growing team at Harborfields Music Center, we invite you to apply. Join us in creating a musical environment where your talents align with our passion for music education, and help us amplify our presence on social media!
Work Location & Typical Times:
- Greenlawn, NY
- Harborfields Music Center
- Typical Studio Hours: 11:00 AM - 8:00 PM (Weekdays) and 9:30 AM to 3:00 PM on Saturdays
Other Considerations:
- Must Have Reliable Transportation
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
1) If you are passionate about music education and would classify yourself as a high-energy, organized, and well-spoken individual who is interested in being an integral member of a dedicated team, we invite you to apply for this position.
2.) Write a one-page document about why you feel this is a position that excites you and how you can further enhance our school with your skills and personality. Attach the document and your resume to the Form and submit.
Job Type: Part-time
Pay: $18.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible schedule
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Schedule:
- 4 hour shift
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $18 - $23
