What are the responsibilities and job description for the AR/AP Accounting Manager/Office Administrator position at MDI?
Required Skills & Qualifications
The ideal candidate will have strong organizational skills, experience in both office and financial administration, and first level management experience serving in a fast-paced environment.
KEY RESPONSIBILITIES
Office Management :
Manage day-to-day office operations, ensuring efficiency and effectiveness in all processes.
Coordinate and plan company events, meetings, and conferences to enhance team engagement.
Implement and maintain office management systems to streamline workflows.
Communicate effectively with staff, clients, and vendors to facilitate smooth operations.
Supervise clerical staff , providing guidance and support to ensure high performance.
Manage budgets related to office expenses and event planning to optimize resource allocation.
Financial Administration :
Accounts Payable / Receivable : Process invoices, payments, and reimbursements, ensuring timely collection and payment of outstanding accounts.
Payroll Support : Payroll processing, including timesheet verification, benefit deductions, and reporting.
Budgeting and Reporting : Prepare, monitor, and update budgets; provide monthly financial reports to mdi leadership.
Financial Record-Keeping : Maintain accurate and up-to-date financial records in line with mdi policies and procedures.
Bank Reconciliation : Perform monthly bank reconciliations to ensure the accuracy of accounts.
Audit Support : Prepare financial records and documentation as needed for internal and external audits.
Compliance : Ensure adherence to financial and confidentiality policies, maintaining records in compliance with relevant regulations.
Qualifications :
3 years of experience in office administration and financial management.
Proficiency in Microsoft Office Suite and financial software (e.g., QuickBooks, or specific sales management software). Must know how to use Excel Formulas.
Strong organizational, time-management, and multi-tasking skills.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information with integrity.
Strong interpersonal skills and a welcoming attitude.
Ability to work independently and with a team
High school diploma or equivalent required; additional education in business administration, finance, accounting or office management preferred.
Preferred Qualifications :
Associate’s degree in accounting, finance, or business.
Knowledge of Sales management software (e.g., HubSpot, Salesforce, etc.).
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