Administrative Database Documents Specialist

Job Title: Land Right-of-Way Administrative & Database Specialist (Entry-Level/College Student Opportunity)

Company Overview: Join our dynamic and growing energy company, committed to delivering reliable and sustainable energy solutions to communities nationwide. Our Land Department plays a vital role in the acquisition, management, and administration of land rights for energy infrastructure projects. We are looking for a motivated individual—ideally a current college student or recent graduate—eager to start or grow their career in the energy land sector. If you’re detail-oriented, passionate about data organization, and excited to learn from industry professionals, this may be the perfect opportunity for you!

Position Summary

As the Land Right-of-Way Administrative & Database Specialist, you will support our Land Department by organizing and maintaining right-of-way documents, ensuring compliance with industry regulations, and contributing to our project management efforts. You will work closely with Land Agents, Project Managers, and other internal stakeholders to track agreements, generate reports, and facilitate effective communication regarding land acquisitions and right-of-way documentation.

Responsibilities

• Document Management: Organize, maintain, and update digital and physical land records, right-of-way agreements, and related legal documents in company databases.
• Data Entry & Verification: Input critical details (e.g., landowner information, lease terms, expiration dates) into specialized databases and verify accuracy to ensure regulatory compliance.
• Reporting & Analysis: Generate regular status reports, summaries, and project updates for Land Agents, Project Managers, and other teams.
• Communication & Coordination: Serve as a liaison between internal departments, outside counsel, and landowners to confirm details, answer questions, and expedite document approvals.
• Compliance & Quality Control: Assist in auditing files and records to meet internal quality standards and external regulatory requirements; track missing or outdated documents and follow up on updates.
• Process Improvement: Suggest enhancements to data management processes and tools to increase efficiency and reduce errors.

Qualifications

• Education:
• Currently pursuing or recently graduated with a degree in Business, Real Estate, Energy Management, or a related field.
• Coursework or interest in land management, real estate law, energy, or project management is a plus.
• Technical Skills:
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Familiarity with database software or document management systems preferred.
• Strong attention to detail and ability to ensure data accuracy.
• Soft Skills:
• Excellent organizational and multitasking abilities to handle multiple projects concurrently.
• Strong written and verbal communication skills for effective collaboration.
• Positive attitude, adaptability, and willingness to learn in a fast-paced environment.

Why Join Us

• Professional Growth: Gain hands-on experience in land management and data administration while learning from seasoned professionals in the energy sector.
• Mentorship & Training: Receive comprehensive on-the-job training and mentorship from experienced Land Agents, Project Managers, and Land Administration experts.
• Competitive Compensation: Earn a competitive hourly wage or salary commensurate with experience and educational background, with potential for growth.
• Inclusive Culture: Be part of a diverse and forward-thinking team committed to building a sustainable energy future.

How to Apply:
Please submit your resume, a cover letter describing your interest in the energy industry, and any relevant coursework or project experience to MDM Jobs. Be sure to highlight any experience handling databases, organizing documents, or working in a team environment.

We look forward to your application and the possibility of welcoming you to our Land Department team!

Job Type: Contract

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Kirksville, MO 63501 (Required)

Ability to Relocate:

• Kirksville, MO 63501: Relocate before starting work (Preferred)

Work Location: In person

Salary : $60,000 - $70,000