Data Entry and Document Control Specialist

Job Title: Administrative Database Documents Specialist
Locations: Albany, MO; Macon, MO; Kirksville, MO; Macomb, IL
Industry: Energy (Land Department)
Position Type: Entry-Level

Overview

We are seeking a motivated and detail-oriented Administrative Database Documents Specialist to join our growing team in the Land Department of the energy sector. This entry-level position is ideal for someone looking to begin their career and gain hands-on experience in a fast-paced, dynamic industry. You will play a critical role in organizing and maintaining essential land-related documentation, ensuring data accuracy, and supporting team members with administrative tasks.

Key Responsibilities

• Database Management: Maintain, update, and organize electronic records and documents related to land contracts, leases, titles, and other legal agreements.
• Document Control: Ensure documents are accurate, properly labeled, and securely stored in the database; retrieve and distribute files as requested by team members.
• Data Entry & Verification: Input land and property data into databases with a high degree of accuracy; regularly cross-check records for consistency and completeness.
• Administrative Support: Assist with preparing reports, creating spreadsheets, and handling general office duties such as filing, copying, and scanning.
• Collaboration: Work closely with Land Agents, Project Managers, and other stakeholders to coordinate updates, gather supporting documents, and resolve discrepancies.
• Compliance & Confidentiality: Adhere to company policies, industry regulations, and confidentiality requirements in handling sensitive information.

Qualifications

• Education: High school diploma or GED required; some college coursework or an associate degree in Business Administration, Office Management, or a related field preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and a willingness to learn specialized database systems.
• Detail-Oriented: Strong attention to detail with the ability to accurately enter and verify large amounts of data.
• Organizational Skills: Excellent time management skills and the ability to prioritize tasks in a fast-paced environment.
• Communication: Strong written and verbal communication skills; comfortable collaborating with team members at all levels.
• Team Player: A positive attitude, eagerness to learn, and willingness to take on new challenges.

How to Apply:

If you are eager to develop your career in the energy industry and thrive in an administrative, data-driven role, we want to hear from you! Please submit your resume and a brief cover letter detailing your relevant skills or experience. Indicate your preferred location among our available offices in Albany, MO; Macon, MO; Kirksville, MO; or Macomb, IL.

Join our team and take the first step toward a rewarding career in the energy sector!

Job Type: Contract

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Macon, MO 63552 (Required)

Ability to Relocate:

• Macon, MO 63552: Relocate before starting work (Required)

Work Location: In person

Salary : $60,000 - $70,000