What are the responsibilities and job description for the Imaging & Operations Specialist position at MDW Associates, LLC?
MDW Associates is looking for an early career Imaging & Operations Specialist to support federal agency records information management (RIM) efforts in Alexandria, VA.
The Imaging & Operations Specialist may perform a combination of some or all of the following duties :
Summary / Description :
All agency business functions produce records that must be maintained throughout their lifecycle. Records are comprised of administrative, mission, and policy documents. They have varying degrees of sensitivity. Few of the agency's holdings have permanent electronic retention, but several collections must be maintained for decades. The Imaging Specialist will collaborate with Functional, IT and the RIM team to integrate imaging solutions and implement strategies for preserving the integrity of digital images over time.
The Imaging & Operations Specialist may perform a combination of some or all of the following duties :
- MUST BE WILLING TO WORK AT CUSTOMER SITE
- Digitize paper records using Office of the Assistant to the Secretary of Defense for Privacy, Civil Liberties and Transparency guidelines, ensuring clarity, legibility, and data accuracy.
- Establish protocols to ensure data integrity is maintained throughout the digitization process.
- Implement security measures to safeguard sensitive information, including encryption and access control.
- Categorize digitized records according to a standardized and easily navigable system.
- Apply metadata tags to facilitate quick and accurate retrieval of specific records.
- Institute rigorous quality control checks at various stages to validate the accuracy and completeness of digitized records.
- Assess the current scanning equipment and digitize paper records on site. Other associated tasks may be performed on a hybrid work schedule.
- Assess the current scanning equipment to determine if it meets Office of the Assistant to the Secretary of Defense for Privacy, Civil Liberties and Transparency requirements for digitization.
- Identify any gaps or areas of improvement in the existing scanning capabilities.
- Ensure seamless digitization hardware and software integration with existing RIM systems.
- Implement measures to handle fragile or oversized documents carefully during the scanning process.
- Apply appropriate file formats and compression techniques to optimize storage and retrieval.
- Implement a feedback loop for continuous improvement based on quality control findings.
- Support the creation of a Quality Management Plan that ensures the digitization of temporary and permanent records meets Quality Assurance and Quality Control guidelines per 36 CFR 1236.44 and 1236.46.
- Establish digitization procedures that include gathering and preserving metadata, validating digitization, and disposing of source records.
- Train the RIM team on the digitization procedures and Quality Management Plan.
Required Education and Experience / Skills :
Clearance Requirements :
Company Description
Incorporated in 2012, MDW is a small business headquartered in Northern VA with employees throughout the US. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.
Our core capabilities include :
MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, sexual orientation, gender identity, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical, and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.
Additional Information :
MDW offers a competitive and comprehensive benefits and compensation package for our employees, including but not limited to :
All information will be kept confidential according to EEO guidelines
