What are the responsibilities and job description for the Executive Assistant position at MDW Associates?
MDW is seeking candidates for an Executive Assistant to support the corporate office located in Huntsville, AL. The successfully candidate will be well organized, analytical, mindful of details, and a self-motivator with a background in business operations, financial reporting and/or Department of Defense (DOD) support contracts.
ESSENTIAL FUNCTIONS:
- Compile and edit monthly status reports
- Maintain organizational charts and prepare manpower tracking reports
- Coordinate travel authorizations and assist employees with proper support documentation for travel
- Assist corporate leadership with expense reports and purchase request preparation
- Reconcile subcontractor invoices and prepare reports to present to management
- Maintain an orderly filing system
- Obtain and track contract required documentation (e.g., non-disclosure agreements, Government Furnished Equipment (GFE) lists, mandatory training, etc.)
- Coordinate luncheons, training sessions, office supplies, arranging interviews, and assist employees with correct points-of-contact (POCs) for contract and corporate related questions
- Manage conference room schedules
JOB REQUIREMENTS (KNOWLEDGE, SKILLS & ABILITIES):
- High school diploma required; Associate's or Bachelor's degree in business related field preferred
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced, and at times, stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Specifically, strong knowledge of MS Excel and MS Word.
- Demonstrated ability to work as part of a team
- Working knowledge of Unanet or CostPoint a plus
- Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.
SECURITY CLEARANCE:
Ability to obtain and maintain a Secret level security clearance
Company Description
Incorporated in 2012, MDW is a small business headquartered in Tysons, VA with offices in Huntsville, AL. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.
Our core capabilities include:
- Strategic Planning
- Cost Estimating
- Budget Programming and Justification
- Budget Execution
- Acquisition Management
- Financial Systems Support & Integration
MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, sexual orientation, gender identity, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical, and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.
Additional Information
We offer a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:
- Health
- Dental
- Vision
- Group Life Insurance/Long Term Disability/Short Term Disability
- Retirement/401(k)
- Flexible Leave Policy
All of your information will be kept confidential according to EEO guidelines.
