Assistant Project Manager

Assistant Project Manager (APM)

Meade is committed to continuously improving project delivery with the following core performance goals:

1. Without accident or incident
2. Within budget
3. On schedule
4. Within scope

The project manager and team are expected to meet or exceed customer expectations while upholding Meade’s mission, vision, and values. A project team must maintain positive control of scope, schedule, and cost throughout the project life cycle. Under the OneMeade approach, project managers and their teams collaborate across the organization, ensuring decisions benefit the company as a whole, rather than any one person, project, or workgroup.

Role Overview

The APM is responsible for assisting and supporting assigned Project Managers (PMs) in planning, administration, execution, client satisfaction, and the financial outcome of projects. This role provides critical support to project teams by managing project controls, coordinating subcontractors, supporting financial processes, and ensuring compliance with company and safety standards. The APM is expected to take initiative in problem-solving, provide recommendations to the Project Manager, and assist in decision-making when appropriate to keep the project moving efficiently.

Key Responsibilities

• Function as a direct support to the PM, completing tasks as assigned.
• Assist with project coordination and controls, including tracking RFIs, shop drawings, submittals, quality controls, safety, and financial performance.
• Analyze reports and use insights to prioritize tasks, preventing delays to critical activities.
• Support job cost analysis and financial tracking.
• Monitor and maintain project schedules using scheduling software (e.g., Primavera P6).
• Assist with construction billings, cash flow, and application for payment verification.
• Support the change management process, including updating logs, routing source documents, obtaining pricing, developing estimates, writing change orders, and related tasks.
• Assist with contract administration, including negotiating and executing contracts, subcontracts, and purchase orders.
• Participate in project closeout activities, ensuring timely completion, punch list management, and as-built documentation.
• Maintain project documentation, including reports, meeting minutes, and other necessary records.
• Assist in subcontractor management and vendor coordination, including material deliveries and storage.
• Ensure compliance with OSHA regulations and company safety standards.
• Assist in identifying and mitigating risks to ensure project success. Provide support in resolving issues related to project delays, subcontractor performance, budget overruns, and unforeseen site conditions.
• Work closely with clients, subcontractors, and suppliers to ensure alignment with project goals and expectations. Assist in maintaining strong client relationships through effective communication and responsiveness.

Skills & Qualifications

• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple tasks in a fast-paced environment and prioritize effectively.
• Excellent communication skills (written, verbal, and presentation).
• Resilient under pressure, able to meet deadlines while handling conflicting demands.
• Self-motivated, punctual, and reliable.
• Able to work independently and as part of a team, fostering strong relationships internally and externally.
• Basic working knowledge of construction processes and project lifecycle.
• Ability to travel to jobsites within a designated geographical area if needed.
• Familiarity with or willingness to learn industry-standard project management software such as Procore, Viewpoint, or similar ERP and project tracking systems.

Minimum Requirements

• B.S. degree in Engineering or Construction Management (or actively pursuing) OR equivalent experience (5 years in a related role).
• Proficiency in Microsoft Office Suite, including Excel and project management tools.
• Strong understanding of project administration, financials, and scheduling.

Preferred Qualifications

• OSHA 30, First Aid, and CPR certifications.
• Experience with Primavera P6 scheduling software.
• Document control experience.
• Knowledge of construction means and methods.
• Commitment to professional development and lifelong learning.

Position Details

This is a full-time position. While this job description outlines the core responsibilities, flexibility is required as additional duties may arise based on project needs. This role will require travel to project sites, specifically in Louisiana and the Midwest, including Illinois, Wisconsin, and Indiana.

This role provides a clear growth path to a Project Manager position through hands-on experience, mentorship, and professional development opportunities.

Meade Benefits:

• We are proud to provide a competitive compensation package for this role, with a base pay of $65-75k Annually. Actual Compensation will depend on several factors, such as location, professional experience, education, relevant training, transferable skills, organizational needs, and current market trends. Please note that the salary range is subject to future adjustments.
• Meade offers a competitive benefits package designed to support the health, well-being, and financial security of our employees. This includes:
• Medical, Dental, and Vision Insurance
• Life Insurance
• 401(k) Plan with Company Matching Contributions
• Short- and Long-Term Disability Coverage
• Flexible Spending Accounts (FSA) and Dependent Care Spending
• Paid Time Off and Holidays for Full-Time positions
• Bereavement and Jury Duty Pay
• Tuition Reimbursement
• Profit Sharing (Not a guaranteed benefit)
• Wellness Incentive Programs, including access to BetterHelp therapy
• Employee Recognition and Loyalty Programs

Certain positions may also offer discretionary bonuses, car allowance or other incentives.

Join our team and experience the support and benefits you deserve!