Full-Time Assistant Community Association Manager (LCAM)

Join the Meadows Community Association (MCA) team! We are a highly sought after, large Master Community Association located close to downtown Sarasota, University Town Center and Benderson Park.

Our community has an abundance of open space that is home to over 3,450 single family homes, villas and condominiums and we’re looking for a CAM with experience and working knowledge of F.S. 720 and 718. This position will work directly with the Assistant General Manager in enforcing and processing the community standards with an emphasis on administrative and community interaction.

Essential Duties and Responsibilities

• Enforce standards according to the Articles, Bylaws, and Maintenance Restrictions of the Meadows.
• Maintain Association’s files of violations and ensure compliance with federal, state, and local statutes and regulations.
• Provide property owners with the information necessary to correct the violation (s) in a timely manner: send 1st notice, board notice, hearing notice, hearing decision and invoices. Oversees the entire violation process.
• Re-inspecting properties for compliance status: walking around the property in a respectful manner not to disturb owners/tenants/neighbors, take pictures and make notes.
• Follow up on Standards related complaints: respond to complainant, investigate allegations of violations to determine validity of complaints, possible coordination with Condominium and Homeowner Associations and determine the appropriate action to take.
• Attend monthly Standard Committee meetings and provide updates to the members.
• Manage all aspects of the monthly MCA Violations meeting and provide updates to the team.
• Maintain and update inspection files and photos electronically as well as hard copies.
• Create property Exhibits of covenants, conditions & restrictions for each violation.
• Create chronology as needed for the General Manager to present to the MCA Board of Directors.
• Create chronology as needed to present at every Hearing Committee meeting.
• Coordinate with General Manager and Hearing Committee on scheduling hearing dates and times in accordance with Florida Statute.
• Reserve and set up meeting room for upcoming Hearings.
• Coordinate Outlook calendar invitations for hearing committee meetings as well as Zoom and telephone options, email confirmations and reminders.
• Attend violation hearing meetings: take minutes, distribute drafts, finalize minutes and maintain Hearing Committee meeting records.
• Make necessary copies of notices, prepare notices for mailing and distribute copies on a weekly basis.
• Report fines for collection to Assistant General Manager.
• Manage Memorial Garden Tours and Applications.
• Assist with Staff Professional Development.
• Assist with Community Events and room set ups as needed.
• Maintain communication and provide updated information for Association Presidents and Property Management Companies.
• Management and organization of all Association Awards.
• Backup for staff as needed.
• May be assigned other duties by General Manager and Assistant General Manager.
• Follows safety procedures and maintains a safe work environment.

Requirements

Skills Required: Proficient computer skills and knowledge of Microsoft Office, including Outlook, Word, Excel, and ability to multi-task. Self-motivated, proactive, detail oriented team player. Time management and time critical prioritization skills. A reliable vehicle is a must.

Experience Required:

• Valid CAM license.
• 2 years of experience in community association management with previous experience working in a Condominium and/or Homeowner Association in Florida.
• Have a strong understanding of Florida Statute 720 and 718.

Physical Requirements: Ability to lift up to 30 lbs. Use of fingers for typing and visual use of the computer monitor. Communicate, receive and exchange ideas and information by means of the spoken and written word. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions: The majority of work will be completed indoors in a temperature-controlled environment with little to moderate noise levels. A vehicle is required for some driving throughout the community.

Disclaimer: This is not an all-inclusive job description. In addition, management has the right to change any portion of this job description at any time and for any reason. Salary based on level of experience.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person