Assistant Commercial Property Manager

Position Summary:

Provide a high level of support for multiple managers by performing the following duties.

Essential Duties and Responsibilities:

• Abstract leases and enter abstracted lease data accurately into property management database, adhering to abstraction procedures including monthly recurring charges Maintain/Update tenant information in Accounting/Property Management software as required.
• Draft, revise and format lease documents and contracts.
• Coordinate document execution and tracking with third party client’s real estate/legal department.
• Pro-actively track and manage lease related critical dates.
• Interact with other internal and external real estate professionals regarding lease administration issues and/or database issues.
• Provide information to lenders, third party owners, investors and tenants as requested.
• Assist with vendor management including maintaining service contracts, processing invoices and scheduling service.
• Prepare monthly billing for leasing, construction management and consulting fees.
• Manage the collection of tenant billings.
• Validate and code expense invoices for each building as required.
• Assist in tenant relations and service including planning building events, drafting tenant correspondence, processing tenant requests, and contacting tenants as needed including collection of tenant rent.
• Compose a variety of correspondence; compile and process confidential materials; review finished materials for completeness, accuracy, proper format, and grammar.
• Provide support and oversee training of the Property Assistant Staff.
• Organize own work schedule, set priorities, and meet critical deadlines.
• Attend real estate meetings with Portfolio Manager as needed with third party owner, tenants, and building managers.
• Assist with the organization of construction projects including ordering samples, and plans; submitting plans for permitting; and, coordinating contractor correspondence, payment applications, COIs, and lien waivers.
• Assist in the development and implementation of the annual regional business plan and individual property budgets.
• Perform regular inspections of the property. Recommend and direct alterations, maintenance and reconditioning of the property as required.

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office including Word, Excel, and Outlook.
• Experience with MRI and AvidXchange preferred.
• Excellent interpersonal, communication, and organizational skills.
  Ability to multi-task and consistently meet deadlines.
• Demonstrate traits as a self-starter, proactive manager, creative problem solver, and principal decision-maker.
• Able to work independently and in a team environment.
• Basic understanding of budgeting, financial statements, and cash flow analysis.
• Familiarity with real estate and construction activities.

Minimum Qualifications:

• Bachelors’ degree (B.A.) from a four-year college or university; or five years related experience and/or training; or equivalent combination of education and experience.
• Active Real Estate salesperson license is preferred. If individual does not have a valid Real Estate license, it must be procured within six (6) months of hire date.
• Must have reliable transportation and hold a valid driver’s license.
• Successfully pass a criminal, credit background check and drug screen.