OFFICE SPECIALIST - MCHC

SUMMARY

Greets, and provides assistance to all patients incoming and outgoing. Pleasantly receives all phone calls within three rings and refers to the appropriate person. Maintains order and control in the reception area at all times. Performs all clerical functions in a physician’s office as directed.

JOB DUTIES

Communicates with all staff members regarding the status of patients.

Communicates in an appropriate and positive manner.

Greet patients with a friendly attitude and assist patients at the check in and / or check out window.

Schedule appointments and document in EMR system.

Schedules referrals for patients as appropriate and if applicable.

Obtain authorizations as needed and if applicable.

Maintains front office workspace and waiting areas and ensures cleanliness.

Maintains medical information, filing and or scanning.

Verifies insurance information and or checks eligibility thru EMR system, enters patient demographics, obtaining co-payments and self-payment amounts and past due balances at the time of service. Document patient payment reasons. Scans or copies patient identification and insurance information.

Balances daily and sends deposits to bank timely and maintaining petty cash.

Promptly and pleasantly receives telephone calls within three rings and documents accurately, refers to appropriate source, triage calls or schedule appointments if calls demand. Responds to telephone calls and messages from patients, insurance companies, and staff courteously and promptly with an emphasis on effective resolution.

Cash must be balanced daily to encounters and deposit completed and sent to appropriate sources.

Picking up and distributing mail.

Prepares patient charts assuring all required forms are present in the chart.

Record request must be copied and sent in a timely manner.

General knowledge of insurance coverage including but not limited to Medicaid, Blue Shield and Commercial Insurances.

Ordering office supplies if applicable.

Calling, messaging providers and / or sending prescriptions as directed by provider.

Use of Meditech, Medisoft and Medisoft Clinical EMR or other EMR system. Knowledge of Microsoft Word.

Offers assistance to other staff when able.

Projects a positive image of medical practice.

Performs other duties as assigned.

SPECIFIC JOB DEMANDS

Strength : Sedentary Work - Lifting, Carrying, Pushing, Pulling 10 Lbs. occasionally. Mostly sitting, may involve standing or walking for brief periods of time.

Reaching : Occasionally - Extending hand(s) or arm(s) in any direction.

Handling : Occasionally - Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand.

Talking : Frequently - Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately, loudly, or quickly.

Hearing : Frequently - Perceiving the nature of sounds by ear.

Near Acuity : Frequently - Clarity of vision at 20 inches or less.

MINIMUM EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

Must be a high school graduate.

Possess great attention to detail and be able to accurately type 40wpm and be efficient with data entry equipment.

Must have the ability to apply appropriate rules of grammar, spelling and punctuation, and knowledge of computers is a necessity.

Must possess the ability to prioritize activities, organize work and problem solve.

Communications skills both verbal and written must be above average to excellent, and be able to communicate with public sector by telephone use and in person.

Must be able to deal with anxious and angry people in a calm and professional manner.

Must be able to communication with Administrative Staff, Managers, Physicians and all hospital staff with due respect and tact at all times.

Current BLS Healthcare Provider card

WORKING CONDITIONS

Physician office setting.

MINIMUM EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

Must be a high school graduate.

Additional medical training preferred in Medical Terminology.

Possess great attention to detail and be able to accurately type 40wpm and be efficient with data entry equipment.

Must have the ability to apply appropriate rules of grammar, spelling and punctuation, and knowledge of computers is a necessity.

Must possess the ability to prioritize activities, organize work and problem solve.

Communications skills both verbal and written must be above average to excellent, and be able to communicate with public sector by telephone use and in person.

Must be able to deal with anxious and angry people in a calm and professional manner.

Must be able to communication with Administrative Staff, Managers, Attorneys, Physicians and all hospital staff with due respect and tact at all times.