What are the responsibilities and job description for the Human Resources Office Assistant position at MECA Therapies LLC?
MECA Therapies in Las Cruces, NM has an exciting opportunity for a Human Resources assistant.
The HR Office Assistant is responsible for assisting the HR Director with creating, filing, organizing, and maintaining all staff files. Each file will have documentation that will need to be maintained for compliance purposes. HR Office Assistant will assist the HR Director with daily data entry and other daily functions that occur.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skills, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: High School Diploma or GED and equivalent work experience in an HR administrative position.
General Requirements:
1. Proficient computer skills in Microsoft Windows, QuickBooks and Excel
2. Proficient organizational and record keeping skills
3. Friendly demeanor when interacting with others
4. Effective oral and written communication
5. Must have excellent data entry skills
6. Ability to work on several tasks at one time
7. Ability to collect and organize information
8. Exercise a high level of confidentiality
9. Attention to detail and accuracy
10. Ability to fax, scan, and copy documents
11. Ability to arrive to work on time
ESSENTIAL DUTIES
The HR Office Assistant will operate within Local, State and Federal Regulations as well as adhere to all MECA policies and procedures. Essential duties include but are not limited to the following:
1. Daily data entry tracking and maintaining spreadsheets for:
a. Current licensure / certifications
b. CPR Certifications
c. Liability Insurance
d. Completion of mandatory trainings
2. Contacting staff directly to obtain required forms and / or documents
3. Filing of staff leave requests, forms and other various paperwork
4. Creating new employee / student packets
5. Faxing, scanning, and copying documents
6. Assisting HR Director with employee recognition items
7. Creating name badges for all MECA employees, contractors, students and visitors
8. Entering time sheets into Payroll System
9. Entering new hire information in HR Information system and Payroll System
10. Assisting with New Employee Onboarding
12. Performing related work and other duties as assigned by HR Director
13. Placing documents in employee’s personnel/confidential on a weekly basis
14. Organizing and keeping employee electronic files in order
15. Conducting New Employee Orientation as scheduled
