Retail Office Administrator

About Mechanical One

Mechanical One is a leading provider of HVAC, plumbing, electrical, and gas services, committed to excellence in customer service and operational efficiency.

Job Summary

We are seeking a highly organized and detail-oriented Retail Office Administrator to join our team in Tampa, FL. In this role, you will support the daily operations of our retail office by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments. This position requires strong multitasking skills and the ability to work efficiently in a fast-paced retail environment.

Key Responsibilities

• Oversee daily office operations to support retail store functions.
• Manage inventory records, process purchase orders, and track shipments.
• Handle customer inquiries, resolve issues, and provide exceptional service.
• Process payroll, employee schedules, and timekeeping records.
• Maintain accurate sales reports, financial records, and store documentation.
• Assist with onboarding new employees, including training and paperwork.
• Coordinate store meetings, vendor communication, and office correspondence.
• Ensure compliance with company policies and retail regulations.
• Assist with marketing efforts, promotions, and social media updates as needed.
• Support store leadership with administrative tasks and special projects.

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Previous experience in office administration, retail management, or customer service preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook) and point-of-sale (POS) systems.
• Excellent written and verbal communication skills. Bilingual in English and Spanish is a plus.
• Strong organizational, problem-solving, and time-management abilities.
• Ability to multitask and work in a fast-paced environment.
• Knowledge of retail operations and inventory management is a plus.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A dynamic and supportive work environment.

Equal Employment Opportunity Statement

Mechanical One is an Equal Opportunity Employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

Apply Today!
If you are an organized and detail-oriented professional with a passion for retail operations, we encourage you to apply!