Accounts Payable Specialist

Specialist Maintenance Inventory Control

Lewisville, TX.

Why Choose GMR? Global Medical Response’s (GMR) and its family of solutions are dedicated to delivering compassionate, quality medical care, primarily in the areas of emergency and patient relocation services. Here you’ll embark in meaningful work that will make an impact on you and the customers we service. View our employees’s stories on how we provide care to the world at www.AtaMomentsNotice.com.

The Specialist Maintenance Inventory Control is responsible for maintaining and processing vendor invoices to the assigned G/L accounts, verify purchase order receipts in the maintenance inventory system, reconcile all aging invoices and ensure all purchase receipts are completed in a timely manner. High-volume data entry while meeting established performance standards is required. Ensure that all invoices paid are valid for both an accounting and payment validity viewpoint. manage and control of all base inventory.

The Specialist Maintenance Inventory Control must be experienced with managing inventory and inventory cycle counts, reconciles inventory discrepancy and comprehensive knowledge of the Company General Logistics and Inventory practices.

Essential Functions/Duties

• Review and process all incoming invoices to the assigned G/L accounts to Meet and maintain a daily processing minimum production standard as determined by KPI’s.
• Verify purchase order receipts in the inventory management system. Reconcile all aging invoices, statements and ensure they are completed in a timely manner.
• Check company emails inbox.
• Process new vendor’s entry into the maintenance inventory system and communicate with the accounting department to set up the vendor in the accounting systems.
• Assist with past due purchase orders and the procurement of none inventory items.
• Willing and able to take on other A/P tasks besides data entry and still maintain daily processing minimum standards for invoices processed per day.
• Maintain accurate accounts payable data in Oracle and Stellent Imaging based documentation.
• Conducts inventory cycle counts, ensures all counts are completed, communicate and report on all cycle count variances and inventory adjustment.
• Manage and maintain new Aircraft locations in the inventory system.
• Maintains all inventory variances and adjustments on an analyst report.
• Assist with the development and maintenance of a Logistics Operations Procedures Manuals.
• Develop and maintain a past due purchase receipt analyst report.
• Participates in the ongoing development, implementation and evaluation of policies and a quality management program designed to measure and ensure that the company is appropriately responsive to its customer’s needs, the cost-effectiveness of the service and program safety.
• Other duties and Special Projects as assigned.
  
  

Administrative

• Maintains all inventory variances and adjustments on an analyst report.
• Assist with the development and maintenance of a Logistics Operations Procedures Manuals.
• Develop and maintain a past due purchase receipt analyst report.
  
  

Quality Management

• Participates in the ongoing development, implementation and evaluation of policies and a quality management program designed to measure and ensure that the Company is appropriately responsive to its customer’s needs, the cost-effectiveness of the service and program safety.
  
  

Qualifications

• High school diploma or equivalent (GED) required
• 3 years’ experience in a fast-paced clerical environment required
• High attention to detail and self-driven problem solver; driven to get ahead of problems
• Excellent computer skills including Microsoft Office Suite
• 2 years college degree preferred
• 5 years experience in inventory, accounts payable or purchasing preferred
• Minimum 10,000 keystrokes per hour and familiarity with Oracle application or similar automated accounts payable systems preferred.
  
  

Additional Requirements

• Ability to maintain composure under pressure, works effectively and accurately with frequent interruptions, and set and reset multiple priorities.
• Ability to communicate professionally, effectively and persuasively both orally and in writing at all levels of the organization.
• Able to speak fluent English.
• Able to sit, stand or squat for extended periods of time.
• Maintains a professional image.
• Must possess very good organizational skills
• Self-directed - able to work with minimal supervision
• Ability to work within a strong team environment.
• Excellent public relations, interpersonal, and customer service skills.
  
  

EEO Statement

Global Medical Response and its family of companies are an Equal Opportunity Employer, which includes supporting veterans and providing reasonable accommodations for individuals with a disability.

• Check out our careers site Benefits | GMR Careers to learn more about our comprehensive benefit options, which include medical, vision, dental, 401k, disability, FSA, HSA, EAP, vacation and paid time off.
• The application window for this position is anticipated to close on 5.1.2025