ABA Operations Coordinator

At MedCare Pediatrics, we are committed to delivering personalized, one-on-one care that empowers children to communicate, connect, and grow. Our mission is centered on understanding each child’s unique needs and partnering with families to create therapy plans that foster meaningful progress. By supporting our therapists with the tools and time they need, we ensure that the focus remains on creating lasting impacts for every child and family we serve.

As an ABA Operations Coordinator at MedCare, you’ll have the opportunity to transform the lives of children and their families. We are a dedicated and compassionate ABA provider committed to improving the lives of individuals with autism and other developmental disorders. We are passionate about delivering high-quality care through evidence-based interventions and fostering a supportive, collaborative environment for our clients, families, and staff.

ABA Operations Coordinator – Qualifications

• Bachelor’s Degree required
• Minimum of one (1) year of experience in an ABA therapy setting
• Strong organizational and communication skills
• Ability to manage multiple tasks and prioritize effectively

ABA Operations Coordinator – Responsibilities

Operations Management:

• Coordinate daily operations to ensure smooth service delivery.
• Manage daily schedule and coordinate with other therapies.
• Manage inventory needs, equipment orders, and equipment maintenance.
• Oversee staff productivity and minimize non-productive time.
• Monitor attendance and manage missed visits.
• Ensure techs complete and submit all documentation before the end of the day.

ABA Therapy Administrative Support:

• Provide administrative support to the Clinical Director.
• Assist with employee interviews, onboarding, and orientation.
• Assist with staff meetings, weekly reports, and other administrative tasks.
• Manage PTO requests.
• Perform additional duties as requested by leadership.

Employee & Team Relations:

• Foster positive communication between employees and management.
• Coordinate care and communication between patients, families, and staff.
• Handle incidents, accidents, and ensure necessary follow-up.
• Assist with planning and organizing team building activities and events.

Compliance & Documentation:

• Ensure compliance with company policies and insurance requirements.
• Ensure compliance with documentation and insurance guidelines.

ABA Operations Coordinator – Benefits and Schedule

• Full-Time – Monday - Friday availability
• PTO and Paid Holidays
• Comprehensive healthcare benefits: medical, dental, vision, short and long-term disability options
• 401k Plan
• Bonus opportunities including employee referral bonus, quality and profitability bonus
• One-on-one Patient Care in a Collaborative Environment
• Mentorship Program and Growth Opportunities
• Care Coach Available for personal and professional growth