Project Manager

We are a fast-growing medical communications agency with offices in Zurich, Switzerland and New York, NY. Our team of experienced medical communications professionals help our clients in the pharmaceutical and biotech industry devise and implement transformative medical communications solutions that engage, inspire, and educate. We do this by bringing together a unique mix of knowledgeable, experienced and intuitive medical strategists, medical writers, designers, illustrators, and marketers.

We want to expand our dynamic team with aProject Manager.

By offering a direct client engagement experience, we offer an accelerated career path that rewards innovative thinking, individuality, and a hunger for learning and teaching. We also offer a dynamic and international working environment with many opportunities for career development, a competitive salary, and an attractive benefits package including a free healthcare option, dental and vision insurance, 401(k) retirement plan employer match, flexible work from anywhere policy, up to 30 days PTO, and a gym membership benefit.

Responsibilities

• Manages resource allocation and capacity planning within and across accounts and geographies to ensure optimal use of team capacity in a fast-moving, dynamic environment;
• Plans project tasks to ensure optimal use of team capacity;
• Works closely with the project, operational and account teams to ensure timely completion of all projects and tasks within the allocated timeline and budget;
• Communicates effectively with clients on status and to progress the project;
• Ensures effective workflow throughout the project lifecycle;
• Ensures processes are adhered to by the team, including complete, up to date and accurate project documentation and tracking;
• Proactively monitors project status: identifies and resolves issues; identifies and manages project risks;
• Ensures timely planning and management of client invoicing;
• Provides input to account managers to develop realistic effort estimates, project budgets and timelines for new business proposals;
• Identifies and implements opportunities to improve effectiveness & efficiency;
• Aligns with and works within our core values - Care Deeply, We Before Me, Be Actively Present, Own the Outcome, Live to Learn.

Qualifications

• Minimum 3 years in project management in a Medical Communications agency setting;
• Excellent project management skills;
• Demonstrated ability to effectively handle multiple concurrent projects and activities to meet the goals;
• Can operate effectively within an informal, agile, quality-oriented work environment;
• Resource and capacity planning and management expertise;
• Willing to travel to client meetings, medical congresses, and our offices;
• Proficiency with Apple Devices and Google Workspace, preferred.
  

Core Competencies

Plans and Aligns - planning and prioritising work to meet client commitments;

Resource Optimisation - anticipating needs and deploying team members to align with project and organisational goals;

Drives Results - takes responsibility and consistently drives progress to achieve results; cool-headed and able to work under pressure by keeping spirits up during busy times;

Balances Stakeholders - anticipates and balances the needs of multiple stakeholders;

Communicates Effectively - high EQ; develops and delivers multi-channel communications to ensure clear understanding of each audience based upon their needs;

Continuous Improvement - constantly seeks improvement personally, and to the effectiveness and efficiency of our methods and processes; develops, promotes and implements best practice.

Apply Now

We are looking for intellectually voracious individuals with a passion for improving patients lives through transformative medical communications and education. If you are infinitely curious about medical science and demonstrate a relentless determination to make the complex simple we want to hear from you!

Click on the "Apply for this job" button to submit your application now!

MedComms Experts is an equal opportunity employer. We do not discriminate in any aspect of employment against any person on account of race, creed, color, religion, national origin, ancestry, sex, sexual orientation, gender identity and expression, disability, disabled veteran, veteran of the Vietnam era or other eligible veteran, age, marital status, veteran status, or physical or mental handicap unrelated in nature and extent to an individual's ability to perform a job or any other characteristic protected by the employment discrimination laws in any state or political subdivision in which MedComms Experts does business.