What are the responsibilities and job description for the Director's Assistant position at Medevac Alabama?

Job Description

Job Title : Director’s Assistant

Location : Mobile, AL (In-person)

Position Type : Full-Time

Compensation : $39,520 – $43,680

Schedule : 9 : 00 AM - 5 : 00 PM

FLSA Status : Non-Exempt

About Us

At Medevac Alabama, our mission is to provide safe, reliable, and efficient medical transportation with the utmost professionalism. We are continuously seeking to expand our services across Alabama. Our goal is to become a combined fixed-wing and ground operation, providing affordable care to populations throughout the state while maintaining the highest levels of clinical excellence, response-time reliability, customer loyalty, and employee satisfaction.

Job Overview

As the Director’s Assistant, you will support the Director of Medical Operations in ensuring the efficiency of our services. You will be primarily responsible for managing inventory, assisting with paperwork, and coordinating crew schedules. The ideal candidate will possess strong organizational skills, a background in medical operations or healthcare, and a positive attitude with excellent interpersonal skills.

Key Responsibilities

Order medical supplies and ensure inventory is up-to-date.
Assist with scheduling ambulance crews to ensure proper coverage for all shifts.
Complete and maintain required paperwork and documentation for operations.
Coordinate with the Director of Medical Operations to streamline processes and improve overall operational efficiency.
Handle general office tasks, including filing, data entry, and correspondence.
Monitor and maintain accurate records of staff performance and operational metrics.

Knowledge, Skills, and Abilities (KSAs)

Knowledge of medical supply inventory management and ordering processes, as well as healthcare or emergency medical services (EMS) operations, including ambulance crew scheduling and shift management.

Strong organizational skills with the ability to manage multiple tasks simultaneously.

Strong attention to detail, ensuring accuracy in tasks such as scheduling, record-keeping, and inventory management.

Excellent written and verbal communication skills.

Proficiency in office software, including Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.

Capacity to quickly adapt to changing priorities and workflows.

Ability to work independently and as part of a team to meet operational goals.

Requirements

Minimum 3 years of proven experience as a Director’s Assistant, Executive Assistant, or in a similar administrative role.

Proficiency in office software, including Microsoft Office (Word, Excel, Outlook) and Google Workspace.

High school diploma required; Associate's degree or higher preferred (in healthcare administration, business, or a related field).

Experience with EMS operations or healthcare settings strongly preferred.

Benefits

100% company-covered BlueCross BlueShield Gold Health, Dental, and Vision insurance.

Life insurance and long-term disability insurance policy.

401(k) program with up to 4% match after 1 year of employment.

Bonus opportunities based on performance.

Paid time off (PTO).

Limitations and Disclaimer

This job description is intended to provide a general overview of the position. Other duties may be assigned as necessary to meet the needs of the organization.

Stop Work Authority : Stop Work Authority provides employees with the responsibility and obligation to stop work when a perceived unsafe condition or behavior may result in a hazardous condition or event occurring. Medevac Alabama has a firm stop work authority in place; however, it is the employee's right and responsibility to exercise this program.

No part of this statement should be considered a binding contract for continued employment at Medevac Alabama. Medevac Alabama is an at-will employer and retains the right to terminate the employment relationship at any time with or without cause.

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Salary : $43,680

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