Human Resources Specialist II

Permanent full time position to begin as soon as possible. Open until filled.

Medford SD 549C Job Description

Our Mission: ALL Own Their Present and Future, ALL Are Known and Challenged, ALL Achieve Their Potential, ALL Options are Open and Hopeful

Job Title: Human Resources Specialist II

Supervisor: Chief Human Resources Officer

Job Classification: Confidential

FLSA Status: Exempt

Days: 260

Summary: Under the supervision of the Chief Human Resources Officer, the Human Resources Specialist II administers policies relating to all phases of human resources activities, including compliance with HR laws and regulations, recruiting, screening, and testing of applicants. Must hold in confidence materials and conversations of a confidential nature and, in particular, those relating to the collective bargaining process. Work is performed within tight time constraints and may occasionally require unusual hours.

Essential Duties and Responsibilities:

• Assists with coordinating the daily operations of the human resources department in a manner consistent with administrative direction, district policies, procedures, and state laws.
• Coordinates and supervises recruitment by announcing vacancies, soliciting and screening applicants, processing applications, and assisting administrators in the interview, selection, and hiring process.
• Assists with the development and maintenance of position descriptions and classifications
• Coordinates and monitors projects as assigned by the supervisor to ensure project completion.
• Interprets and administers school district policies, regulations, and contracts.
• Processes employee contracts, salary placement, and evaluation records.
• Compiles reports and surveys required by state, federal, and other external agencies.
• Maintains records to ensure compliance with state and federal regulations/laws, including highly-qualified requirements. Monitors licensed staff certification, expiration, and renewals.
• Responds to telephone, mail, and walk-in customers.
• Prepares and types letters and reports of employees, including employment contracts, employment verification, and all other matters of District employment.
• Works as a team player at all levels and demonstrates excellent interpersonal and customer service skills.
• Maintains competency in all position responsibilities.
• Complies with all safety and work rules, policies, and procedures.
• Responsible for properly utilizing, operating, and maintaining all department resources.
• Provides support to other positions as needed.
• Performs other related duties as assigned.

Supervisory Responsibilities:

• All Medford School District employees are responsible for ensuring the safety of all students in the Medford School District.

Qualifications: An individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Education and/or Experience: Bachelor's Degree in Business or a related field or a combination of education and experience sufficient to successfully perform the job's essential functions. Three years' demonstrated related Human Resources related experience is preferred.

Interpersonal Skills: Exhibits a high degree of diplomacy in dealing with all customers over the phone and/or in person. The employee must be able to work in a team environment and interact in a kind, compassionate, and professional manner. Must maintain confidentiality and security at all times.

Language Skills: Ability to communicate verbally and in writing fluently in English. Preference may be given to applicants fluent in English and Spanish. Ability to respond to routine and complex inquiries or complaints from staff, vendors, students, parents, or community members. Ability to read and interpret complex documents such as budgets, contracts, policies, and legal documents. Ability to write reports and business correspondence professionally.

Mathematical Skills: Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. Ability to use spreadsheets to make complex calculations.

Reasoning Ability: A high level of accuracy, attention to detail, and ability to analyze business issues, recommend solutions, and manage tasks/projects to completion is required.

Computer Skills: To perform this job successfully, an individual should be proficient with word processing, spreadsheet, database, PowerPoint, email, spreadsheets, and word processing software. Familiarity with Business Plus, UKG, and other timekeeping platforms preferred.

Physical Demands: The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is regularly required to sit, use hands for fine manipulation, handle objects and feel, and frequently required to reach with hands and arms. The employee must often walk, stand, stoop, and crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. Must be able to speak clearly to be understood and understand the speech of others—emotional stability to work effectively under pressure and control all aspects of the job.

Work Environment: The work environment characteristics described here represent those employees may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

The noise level in the work environment is usually low to moderate. Employees may be exposed to blood borne pathogens and subject to temperature fluctuations, fumes, odors, and dust.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) whenever it deems advisable.

EQUAL OPPORTUNITY EMPLOYER

Medford School District 549C is an Equal Opportunity Employer, and in accordance with Federal and State legislation, including Title IX, title VIII, ORS 659.150, does not discriminate on the basis of race, sex, religion, age, national origin, disability or marital status in employment or educational programs.

Medford School District 549C is an equal opportunity employer and provides qualifying veterans and disabled veterans with preference in employment in accordance with ORS 408.225, 408.230, and 408.235.

Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility, a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran’s Affairs indicating receipt of a non-service connected pension to your application by the closing date. Disabled Veterans must also submit a copy of their Veteran’s disability preference letter from the Dept. of Veteran Affairs, unless the information is included on the DD Form 214/215.