Office Secretary

Job Summary
We are seeking a motivated and detail-oriented Office Secretary to join our team. The ideal candidate will be responsible for managing front desk operations, providing exceptional customer service, and ensuring the smooth functioning of daily office activities. This role requires strong organizational skills and the ability to multitask effectively in a fast-paced environment.

The perfect candidate would be someone older who displays great leadership skills, kind, professional, & respectful.

Secretaries have many job duties, including answering phones, scheduling meetings, take messages, direct calls to the appropriate person, handle solicitation, client calls, and managing office supplies. They may also welcome visitors, manage travel, and respond to emails. May also have to answer calls & schedule appointments from home.

Files Maintain files, Organize files, and Sort mail.

Responsibilities

• Greet visitors and manage front desk operations with a friendly demeanor.
• Answer phone calls and respond to inquiries in a professional manner.
• Provide customer support by addressing client needs and resolving issues.
• Maintain organized filing systems for both physical and digital documents.
• Assist with clerical duties such as data entry, typing, and document preparation.
• Schedule appointments and manage calendars for office personnel.
• Ensure the office environment is clean, organized, and welcoming.

Skills

• Strong organizational skills with attention to detail.
• Excellent customer service skills, capable of handling inquiries with professionalism.
• Proficient in computer literacy, including Microsoft Office Suite.
• Ability to type efficiently and accurately.
• Experience in clerical work or as a dental receptionist is a plus.
• Effective time management skills to prioritize tasks appropriately.
• Strong communication skills, both verbal and written.

Scheduling

• Schedule meetings and appointments
• Book meeting venues
• Prepare agendas and take minutes
• Inform participants about meeting times, dates, and venues

Travel

• Book flights, hotels, and transportation
• Plan itineraries to minimize disruptions during business travel

Supplies Manage office supplies and Ensure office supplies are stocked.

Correspondence

• Handle correspondence
• Prepare and disseminate correspondence, memos, and forms
• Respond to emails

Qualifications: Previous experience in office admin or other related fields, ability to prioritize and multitask, excellent written and verbal communication skills, strong attention to detail, strong organizational skills.

Other duties

• Welcome visitors and clients
• Prepare conference rooms for meetings
• Take notes at meetings
• Type up documents
• Input information into databases
• Implement new procedures and administrative systems

Implementing administrative procedures

Secretaries might also play a role in developing and implementing company policies and various administrative procedures. For example, a medical secretary may develop a procedure for documenting patient treatment plans that includes following a set of steps to document medical information in a database. The secretary might then implement this new procedure by training nurses and staff on how to carry out the directives of the policy. Because secretaries can take on a variety of different tasks and responsibilities, it can be crucial for secretaries to possess a wide range of skills like administrative skills, communication skills, customer service skills, technical skills, analytical and problem-solving skills. Secretaries may also rely on leadership skills to organize and direct office staff and procedures.

Join our team as an Office Secretary where you can contribute to creating a positive office atmosphere while developing your professional skills!

Job Types: Part-time, Contract

Pay: $50.00 per day

Expected hours: 8 per week

Schedule:

• 8 hour shift

Ability to Commute:

• Jackson, MS 39216 (Required)

Work Location: In person

Salary : $50