Chief of Staff & Executive Project Manager

MedHaul is a venture-backed digital health and mobility company transforming how patients with complex health needs access care. We help health systems, health plans, and clinical research organizations connect patients to non-emergency medical transportation—reducing no-show rates, improving treatment adherence, and closing critical gaps in access.

Our data-driven platform empowers healthcare organizations to streamline logistics, surface actionable insights, and deliver more equitable care. As we scale, we’re building the most trusted and scalable medical transportation platform in the industry—one designed for the patients and care teams who need it most.

We’re hiring a Chief of Staff & Executive Project Manager to serve as a key partner to the CEO and leadership team. This is a high-impact, high-visibility role focused on improving internal alignment, driving cross-functional execution, and ensuring the company operates with discipline and clarity during a critical phase of growth.

You’ll lead strategic initiatives, manage internal priorities, and serve as the connective tissue across functions. You should be equally comfortable digging into operational details, making data-informed decisions, and surfacing the unspoken dynamics that affect team performance.

This role is ideal for someone who thrives behind the scenes, loves making things work better, and brings a mix of strategic thinking, emotional intelligence, and executional grit.

Executive & Strategic Support

• Serve as a thought partner to the CEO; help prioritize goals, surface blind spots, and drive key decisions.
• Lead preparation and follow-through for board meetings, investor updates, and leadership offsites.
• Prepare high-quality materials and presentations for executive communications, board, and investor meetings.
• Turn strategic plans into tactical roadmaps with clear ownership, milestones, and timelines.
• Act as a bridge between the executive office and all departments, ensuring alignment with MedHaul’s mission and objectives.

Business & Financial Planning

• Partner with the Head of Finance to drive financial planning, KPI development, and business performance tracking in partnership with the CEO and finance team.
• Support budgeting, forecasting, and the development of business cases for new initiatives.
• Use data to inform decision-making, track KPIs, and build accountability systems.

Cross-Functional Project Management

• Drive high-priority projects across product, operations, growth, and finance, ensuring on-time and on-budget delivery.
• Establish operational rhythms (e.g., weekly exec syncs, OKR tracking, department reviews) to keep teams focused and accountable.
• Create and manage internal tools, workflows, and documentation to enable better cross-team collaboration and knowledge sharing.

Insight, Organizational Awareness & External Relations

• Identify friction, misalignment, or inefficiencies early—and take action to address them.
• Support internal communication and help ensure the team stays focused, informed, and connected.
• Manage critical external relationships and negotiations with vendors, partners, and investors to advance MedHaul’s strategic objectives.
• Foster a culture of inclusion, transparency, and continuous improvement, in line with MedHaul’s B Corp values.

• 6–10 years in Chief of Staff, Strategy, BizOps, or Project Management roles in high-growth companies (healthcare or tech preferred).
• Hands-on experience with financial modeling, business planning, and performance management.
• A track record of running large cross-functional projects and turning vision into execution.
• Strong analytical skills and comfort using data to drive insights and prioritization.
• Excellent written and verbal communication—clear, concise, and context-rich.
• High emotional intelligence and organizational intuition—you notice what others miss.
• Experience managing external relationships and negotiations with senior stakeholders.
• A entrepreneur’s mindset—ownership, resourcefulness, and a bias for action in ambiguous environments.
• Experience supporting executive leadership and managing confidential or sensitive initiatives.
• Passion for MedHaul’s mission and a commitment to advancing health equity.

Compensation

• Base Salary: $125,000–$150,000, commensurate with experience and location.
• Equity: Meaningful equity grant, so you share in MedHaul’s growth and success.

Performance Incentives

• Annual Bonus: Performance-based bonus opportunity tied to company and individual goals.

Benefits

• Flexible & Remote-Friendly Work: Work primarily remote with the autonomy to thrive.
• Comprehensive Wellness Support: Holistic health and wellness program.
• Generous Paid Time Off (PTO): Ample time off to recharge and balance work and life.
• Professional Development: Opportunities for learning, growth, and leadership development.

Mission-Driven Impact: Join a Certified B Corporation that’s transforming healthcare access and equity

Salary : $125,000 - $150,000