What are the responsibilities and job description for the Office Assistant position at Media Frame INC?
We are a well-established company located in Rochester, NY, looking for an Office Assistant to join our team. The ideal candidate will be organised, detail-oriented, and ready to provide essential administrative support in a fast-paced office environment. If you're looking for a role that offers variety and the opportunity to contribute to the overall efficiency of a dynamic team, we want to hear from you!
Key Responsibilities:
- Answer and direct phone calls, emails, and other inquiries in a professional and timely manner.
- Manage office supplies inventory, order supplies, and ensure everything is stocked and organised.
- Assist in scheduling meetings, appointments, and managing calendars for the team.
- Prepare and maintain office documents, reports, and presentations.
- Greet visitors, clients, and employees, ensuring a welcoming and professional office atmosphere.
- Help maintain office organisation by filing, sorting, and archiving records and documents.
- Assist with managing office equipment and handling minor maintenance or troubleshooting issues.
- Provide general administrative support to other departments as needed, including data entry and document preparation.
- Assist with travel arrangements and event planning when necessary.
Key Skills & Qualifications:
- High school diploma or equivalent required; additional education in business or office administration is a plus.
- Previous experience in an office or administrative role is preferred.
- Strong organisational and multitasking skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Strong attention to detail and the ability to work both independently and collaboratively.
- Professional attitude and ability to maintain confidentiality.
- Ability to adapt to changing priorities and tasks as needed.
How to Apply:
If you're an organised, proactive individual with a passion for supporting a team and keeping an office running smoothly, we want to hear from you! Please submit your resume and a cover letter explaining why you're a great fit for the position.
Job Type: Full-time
Pay: $19.76 - $21.55 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $20 - $22
