What are the responsibilities and job description for the Marketing and Special Projects Coordinator position at Mediabistro?
About Schwabe, Williamson & WyattSchwabe is a Pacific Northwest law firm that offers a new client experience based on a deep industry focus. With nearly 170 attorneys, Schwabe is one of the largest Pacific Northwest regional law firms, with offices in Portland, Bend, Salem, Oregon; Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska.
Position Overview : Are you ready to kick-start your career in an exciting, fast-paced environment where your ideas and creativity are not just welcome—they're essential? Join one of the leading law firms in the Pacific Northwest, spanning four states and driven by exceptional service, innovative legal solutions, and engaging connections. We’re looking for an energetic and ambitious Coordinator to join our Client Relations team.
This is more than just a job—it’s an opportunity to grow, make an impact, and collaborate on meaningful projects. If you’re someone who loves solving problems, thrives on juggling multiple tasks, and has "can-do" attitude you’ll fit right in!
This is a full-time position, working out of the Seattle, WA or Portland, OR office at least 3 days a week, with flexibility to work remote on Monday and Friday.
Duties and Responsibilities :
Every day will offer something new and exciting. Here’s is a glimpse at what you’ll be working on :
Client Service Projects :
Build and organize client service preparation packets.
Assist with tracking progress and coordinate follow-ups for the Client Service Interview program.
Event Planning & Coordination :
Provide logistical support for select client events, including CLEs and other educational events, webinars, and firm-sponsored client appreciation events.
Provide on-the-ground coordination and participation for select events.
Prepare materials and presentations for client events.
Track and facilitate sponsorship benefits and logistics to ensure events are impactful and seamless.
Databases and Reporting :
Manage and maintain data tracking related to client service and event activities to help us measure success and find new opportunities to shine.
Assist with data analytic projects as needed.
Administrative Management :
Scheduling, budget reconciliation, expense reports and miscellaneous administrative tasks to support initiatives as needed.
Skills and Qualifications : The ideal candidate is tech-savvy, organized, service minded and flexible, with a strong sense of urgency and ability to juggle multiple priorities. This position is values-driven, offering growth for candidates that bring a proactive mindset. Some travel and ability to work nontraditional hours is a must.
Core Competencies :
Excellent project management skills, including experience coordinating multiple projects simultaneously.
Strong organizational skills and attention to detail.
Experience with webinars is a plus!
Ability to learn and master new apps and software quickly.
Comfortable prioritizing competing stakeholders and deadlines in a fast-paced environment.
Solutions-oriented, resourceful, and proactive.
Self-motivated with a flexible approach to problem-solving.
Strong written and verbal communication skills.
Experience Level : We value a proactive, solution-oriented mindset and “can-do” attitude with 3 years of experience in a similar role.
Why Join Us?Hybrid Work Environment :
Three days in the office with flexibility on Mondays and Fridays to work remotely.
Growth-Oriented Role :
Be part of an evolving team where your ideas and creativity matter.
Exciting Industry Exposure :
Work on unique projects for our distinguished client base in the legal industry.
Our Culture at Schwabe : At Schwabe, we take our work seriously—but not ourselves. We believe in a collaborative, fast-paced environment where creativity is rewarded, and everyone's voice matters. We value fun, growth, and a willingness to try new ideas.
If you’re looking for a team that’s approachable, driven, and passionate about innovation, Schwabe might just be the place for you.
Are you ready to make an impact? Apply today and become a key part of our growing team at Schwabe! Interested candidates should submit their cover letter and resume to the Chief Client Relations Officer at Recruiting@schwabe.com.
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k) / profit sharing retirement, tuition reimbursement, EAP, transit subsidy, and paid time off.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.
