What are the responsibilities and job description for the Marketing Project Coordinator position at Mediabistro?
Role : Marketing Project Coordinator
Reports to : Director of Marketing
FLSA Status : Salaried, Exempt, Full Time (40 hours)
Location : On-site in New Canaan with some flexibility for remote work.About Grace Farms
Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain.
The Role :
As a Marketing Project Coordinator, you'll be a key member of the Marketing team, supporting the strategic goals of the organization. Your primary focus will be managing marketing projects and collateral assets. In this role, you'll monitor project timelines, ensure deadlines are met, and coordinate with internal teams. You'll be responsible for creating and maintaining project documentation and facilitating communication between team members and stakeholders. Through these efforts, you'll help the marketing team and other departments reach their project goals, expand our presence across various channels, and support our brand identity as we continue to grow and evolve.
Responsibilities :
Assist the Project Manager with information and project intake, task scheduling, and project maintenance.
Plan, define, and manage project timelines to ensure proper movement through the campaign execution process to ensure the accuracy and timely delivery of assets.
Provide feedback and improvements to enhance project outcomes.
Coordinate collateral requests; Create and maintain comprehensive, interactive, and actionable meeting notes to ensure maximum communication is achieved across all levels internal and external.
Maintain project management system to ensure all workstreams are up-to-date and processes are properly documented and communicated.
Creatively identify efficiencies in production workflow, campaign execution, and improvements to internal stakeholders.
Develop and maintain relationships with local business to optimize promotional opportunities.
Implement local marketing strategies, including poster distribution in Fairfield County.
Update on-site collateral weekly.
Manage community outreach efforts, including event calendar updates and targeted promotions.
Support the marketing team in developing and executing event campaigns.
Perform regular updates to gracefarms.org and designforfreedom.org.
Monitor and ensure digital information (particularly upcoming events), is current across multiple communication channels.
Prepare and optimize images for web use.
Other duties as assigned.
Required Skills & Qualifications
Proven working experience in Project management and / or Marketing experience.
Knowledge of digital marketing channels (web and social media) required.
Experience with Adobe Creative Suite and / or Adobe InDesign strongly preferred.
Strong research skills with an eye for detail and organization of information.
Proven team player with ability to build strong working relationships internally and externally.
Outstanding interpersonal, oral and written communications skills.
Demonstrated collaborative team player who can seek information from other departments, translate and share that information effectively and in a timely manner.
Self-starter who excels with deadline-oriented milestones and can shift with changing priorities. Strong organizational skills with the ability to work in a fast-paced team environment.
Highest level of integrity with demonstrable record of handling confidential information with discretion.
Education & Experience
Bachelor's degree required with preference given to Communications & Marketing majors.
3-4 years of professional experience within a corporate or non-for-profit communications team.
Physical requirements
While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, navigate the site to various locations, and use hands and fingers to operate a computer, telephone, and keyboard.
Specific vision abilities required by this job include close vision requirements due to computer work.
Light to moderate lifting may be required.
Benefits
Grace Farms offers a competitive benefit package that includes a choice of medical plans, a dental and vision plan, 100% employer-paid basic life insurance and short-term disability and a 403(b)-retirement benefit with an organization match. We encourage our staff to take time-off to rest and recharge and provide PTO, sick, and personal days as well as 11 paid holidays. All staff are welcome to explore the beautiful 80-acres of our preserved land and may take part in any of the numerous public events on-site.
Grace Farms is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
