What are the responsibilities and job description for the Administrative Specialist II position at Medical Career College of Northern California?
Job Overview
We are seeking a detail-oriented and proactive Administrative Specialist to join our team. This role is essential in providing comprehensive administrative support to ensure the smooth operation of our facility. The ideal candidate will possess strong clerical (able to alphabetized, file, type memos/letters) and administrative skills (answer phones, greet students, and guest, critically think), be proficient in Microsoft Office, Facebook, Instagram, Google Suite, and have an outgoing/engaging personality for customer support. This position requires excellent time management abilities and the capacity to handle multiple tasks efficiently.
Responsibilities
- Provide clerical support including typing, filing, and maintaining organized records.
- Manage front desk operations, greeting visitors and answering inquiries professionally.
- Handle incoming calls through phone systems, directing them to the appropriate personnel.
- Assist with customer support tasks, addressing client/student needs and ensuring satisfaction.
- Proofread documents for accuracy and clarity before distribution.
- Coordinate schedules, meetings, and appointments for team members.
- Maintain office supplies inventory and place orders as necessary.
- Support various administrative projects as assigned by management.
Experience
- Proven experience in an administrative or clerical role is preferred.
- Proficiency in Microsoft Office, Google Suite applications (Docs, Sheets, Drive) is essential.
- Familiarity with front desk operations and customer service practices is advantageous.
- Strong proofreading skills with attention to detail.
- Excellent time management skills with the ability to prioritize tasks effectively.
- Experience with phone systems and handling multi-line calls is a plus.
If you are an outgoing, extremely organized individual with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $27.78 - $29.63 per hour
Expected hours: 30 – 40 per week
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends
Work Location: In person
Salary : $28 - $30