What are the responsibilities and job description for the Communications Specialist position at Medical College of Wisconsin?
Position Description:
Every great life-changing discovery begins the same way—with new knowledge. It can change everything, from a single life to the future of entire communities. That’s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).
As a Communications Specialist, under general supervision, you will coordinate the day-to-day administrative activities of the Center for International Blood and Marrow Transplant Research (CIBMTR) Communications team. The communications specialist plans, organizes, writes, edits, produces and distributes a variety of internal and external communications including newsletters, brochures, reports and other internal and external communication materials. This role advances the CIBMTR mission and accomplishments through a variety of internal and external communications initiatives. As assigned, this person serves as a communications liaison to internal and external partners, stakeholders and vendors.
Responsibilities:
Excellent oral and written communication skills are essential.
Strong critical thinking, problem solving and attentiveness to detail required.
Strong computer and graphic skills. Sufficient knowledge of program study area.
Preferred Schedule:
Position Requirements:
Minimum Qualifications:
Appropriate experience may be substituted for education on an equivalent basis.
Minimum education: Bachelor’s Degree
Minimum experience: 3 years
Preferred Qualifications:
Preferred education: Bachelor’s Degree in a field relevant to the program
Preferred experience: 5 years experience in communications and program coordination. Experience with program management in a medical, research or educational environment preferred.
Why MCW?
For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits
Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
Every great life-changing discovery begins the same way—with new knowledge. It can change everything, from a single life to the future of entire communities. That’s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).
As a Communications Specialist, under general supervision, you will coordinate the day-to-day administrative activities of the Center for International Blood and Marrow Transplant Research (CIBMTR) Communications team. The communications specialist plans, organizes, writes, edits, produces and distributes a variety of internal and external communications including newsletters, brochures, reports and other internal and external communication materials. This role advances the CIBMTR mission and accomplishments through a variety of internal and external communications initiatives. As assigned, this person serves as a communications liaison to internal and external partners, stakeholders and vendors.
Responsibilities:
- Collaborate on the development of materials including educational materials, marketing materials, websites, forms and reports related to CIBMTR Communications, the CIBMTR Website Advisory Team, the CIBMTR website content and maintenance, CIBMTR annual reporting requirements and publications, CIBMTR administrative committees and other ad hoc projects.
- Assist in the layout and design of presentation materials for publication to ensure quality and accuracy of printed reports, documents, manuscripts or other publications.
- Work with Director to develop, implement, and maintain comprehensive databases and files related to each program.
- Coordinate and assist in the development and maintenance of the communications standard operating procedures, documents and budget.
- Coordinate and maintain the promotion of CIBMTR to an external audience using social media platforms.
- Assist in scheduling people and material resources and tracking deadlines for program components.
- Organize internal and external meetings, site visits, and special events for both internal and external stakeholders; take minutes for disease- and/or treatment-focused meetings as well as executive-level meetings.
- Coordinate oversight and maintenance of the CIBMTR website, including the annual content review, Website Advisory Team meetings, and web edits using SharePoint software.
- Facilitate the development of the quarterly newsletter, including planning each edition, maintaining the timeline, soliciting content, providing initial edits to submitted articles, creating electronic versions in Campaign Monitor and on the web, distributing each edition, reviewing metrics, and identifying opportunities for improvement.
- Support Medical Writer on writing assignments, including managing the timelines, keeping collaborators informed and on task, submitting projects on time and in the specified format, working with outside printing vendors, and maintaining inventory.
- Remain current on CIBMTR technologies, research projects, methods of data collection and operating procedures.
- Coordinate and manage program outreach activities including acting as a liason with community, corporate and scientific research organizations.
- Provide input on program design to improve functionality and efficiency.
- Collect, analyze, and disseminate program data. Ensure accuracy and quality in reporting data. Report program data and progress to all program stakeholders.
Excellent oral and written communication skills are essential.
Strong critical thinking, problem solving and attentiveness to detail required.
Strong computer and graphic skills. Sufficient knowledge of program study area.
Preferred Schedule:
Position Requirements:
Minimum Qualifications:
Appropriate experience may be substituted for education on an equivalent basis.
Minimum education: Bachelor’s Degree
Minimum experience: 3 years
Preferred Qualifications:
Preferred education: Bachelor’s Degree in a field relevant to the program
Preferred experience: 5 years experience in communications and program coordination. Experience with program management in a medical, research or educational environment preferred.
Why MCW?
- Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
- 403B Retirement Package
- Competitive Vacation, Sick Time, and Paid Holidays
- Tuition Reimbursement
- Paid Parental Leave
For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits
Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
