Grants Operations Associate - Dept of Surgery

Position Description:

We’re looking for those individuals—the creative thinkers and innovation seekers—who are content with nothing short of changing the world. Discover the endless opportunities within the Medical College of Wisconsin (MCW) and be inspired by the work we can do together to improve health, and make a positive, daily impact in our communities. In the role of a Grants Operations Associate you will be working in Surgery .

Purpose

Under direction of the Senior Grants Operations Coordinator, the Grants Operations Associate supports the Department of Surgery in the pre-award planning, organization, and preparation of grant proposals. Collaborating with investigators and administrative staff, the Associate ensures compliance with regulatory, funding agency, and institutional requirements. They will also assist investigators in identifying and developing grant opportunities while gaining hands-on experience in pre-award processes.

Primary Functions

• Assists Principal Investigators and research teams in the developing, preparing, and submitting grant proposals to federal agencies, foundations, and internal funding opportunities.
• Coordinate grant submission activities, including submission to the MCW Grants and Contracts Office via MCW’s research management system, eBridge.
• Ensure compliance with sponsor terms, MCW policies, and federal regulations.
• Manage timelines and facilitate communication among multiple parties during the grant preparation process.
• Create, update, and verify biosketches and other supporting documents.
• Prepare, review, and refine grant-related budgets.
• Evaluate grant quality, including reviewing for grammar, formatting, and adherence to submission guidelines.
• Collects letters of support and cost-sharing forms, ensuring all necessary documentation is complete.
• Develop and maintain template documents for grant submissions.
• Learn and utilize grant management tools, including NIH Assist and MCW’s research management system, eBridge, for submission and tracking purposes.
• Partner with the Senior Grants Operations Coordinator to identify opportunities for process improvement and streamline workflows as appropriate.

Preferred Schedule:
Monday - Friday 8:00-5:00

Position Requirements:

Specifications

Appropriate experience may be substituted for education on an equivalent basis

Minimum Required Education: Bachelor’s degree

Minimum Required Experience: 2 years of experience

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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