What are the responsibilities and job description for the Program Associate – Administrative Support position at Medical College of Wisconsin?
at the Medical College of Wisconsin (MCW) is seeking a highly organized and proactive Program Associate to provide vital administrative support to the NRC Director while leading the center’s programmatic and outreach efforts. This role ensures seamless daily operations, strengthens engagement initiatives, and enhances the visibility of NRC’s research and events.
The Program Associate will manage the Director’s schedule, meetings, travel, and administrative needs. Additionally, they will oversee NRC’s communications and marketing efforts, including newsletters, website content, social media, and promotional materials. They will be pivotal in executing major NRC events, such as the Imagine More Dinner, Neuroscience and Justice lecture series, seminars, retreats, and board meetings. This position also supports educational initiatives, including the Techniques in Neuroscience Course and the NRC’s role in student pathway programs.
Success in this role requires exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities effectively. The ideal candidate is a detail-oriented problem solver with a talent for coordination and a passion for relationship-building through creative communication. If you thrive in a fast-paced, collaborative environment and are passionate about supporting world-class neuroscience research, we encourage you to apply.
Primary Functions
- Serve as the primary administrative support to the NRC Director, managing schedules, meetings, appointments, and travel arrangements.
- Coordinate program outreach and events, including seminars, retreats, site visits, board meetings, and the Neuroscience and Justice lecture series.
- Provide multifaceted travel arrangements, including lodging, transportation, and itinerary management for guests and lecturers.
- Oversee the Techniques in Neuroscience Course and support student pathway programs (, DSHREP, SPUR).
- Assist with new NRC employee onboarding.
- Develop and maintain NRC program materials, including website content, newsletters, member databases, marketing materials, and social media accounts.
- Collect, analyze, and disseminate communications and events data to program stakeholders.
Preferred Schedule : 8A-5P M-F
Position Requirements :
Specifications
What to Expect
Team & Culture
Growth & Opportunities
Work Environment
Additional Information
MCW Benefits and Total Rewards
For a full list of available positions, visit . For a brief overview of our benefits, visit MCW Benefits Overview.
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MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity / expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
