Program Manager I-Projects Community of Practice

Position Description:

Every day, in ways both big and small, the Medical College of Wisconsin (MCW) is impacting lives for the better. MCW … changemaking for a healthier Wisconsin.
As a

As a Program Manager I - Projects Community of Practice, you will work independently, in collaboration with the projects team of the Kern National Network for Flourishing in Medicine (KNN) and under the direction of the Initiative Program Director, to manage the activities of a projects community of practice for the grant-funded MCW Flourishing in Health Professions Education Initiative. Manage project engagements to achieve established goals and objectives through effective planning, organizing, directing, controlling and coordinating of project tasks.

Responsibilities:

• Support the functions of the initiative with project vision and implementation plans by deploying project management techniques, effective communication, and group facilitation skills.
• Manage project planning processes as it relates to MCW projects for the initiative.
• Maintain project timeline including tracking deadlines and requirements for program deliverables.
• Consult on and manage project budgets, including tracking and reconciliation; provide budget guidance and financial updates to project teams.
• Support financial processing for project activities working with KNN Finance and MCW.
• Work with program staff within the KNN Reimagination Grants area and across the KNN Program Office.
• Schedule people and material resources for project Community of Practice engagements, potentially including: monthly meetings, quarterly convenings and project 1:1s as requested.
• Maintain awareness of KNN Communities of Practice and make recommendations for engagement of MCW project teams.
• Take a relational approach to work with internal and external stakeholders.
• Coordinate the development of project materials including educational materials, presentations, marketing materials, websites, forms, and reports maintaining consistency with initiative branding and language guidelines.
• Create and execute project work plans and revise as appropriate to meet changing needs, scope and requirements.
• Oversee the collection, analysis, and dissemination of program data; contribute to the reporting of program data and project progress.
• Develop, implement, and maintain comprehensive databases and files related to the program.
• Participate in the review of materials from project teams, including applications, programmatic updates and reports.
• Create and oversee effective communication plans that address all aspects of the programing and target appropriate audiences; independently answer inquiries about activities and procedures.
• Organize internal and external meetings, site visits, and special events. Plan and facilitate meetings for program participants.
• Ensure compliance with departmental, regulatory and institutional policies.
• Participate in the development of program resources through literature searches, contact with outside programs, and review of funding opportunities.
• Participate on appropriate committees relevant to the advancement of the program and the profession or area of research.

Knowledge – Skills – Abilities

• Independently manage assigned projects, tasks and workgroups; accurately complete project within budget and by the due date with high customer satisfaction.
• Demonstrates a strong background in project management and enforces project management best practices and methodologies.
• Recognize issues and determine priority. Able to quickly isolate and independently resolve issues utilizing all available resources. Able to proactively prevent issues from occurring again and to anticipate future issues.
• Able to effectively communicate in both written and verbal form to customers and management. Able to create comprehensive documentation for all phases of the project.
• Handle stressful situations in a calm and patient manner. Must maintain a positive attitude in all situations.

Preferred Schedule:
Hybrid, 40% Virtual, 60% On-Site Milwaukee Campus; Preferred Hours: Mon-Friday 8:00 a.m.-5:00 p.m.

Position Requirements:

Minimum Qualifications:

Appropriate experience may be substituted for education on an equivalent basis.

Minimum education: Bachelor’s Degree

Minimum experience: 6 years

Preferred Qualifications:

Preferred Education: Master’s Degree

Preferred Experience: Project management experience

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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