Business Office Representative

Company Description

Graystone Eye is an ophthalmology practice that was originally established as Harris, Foster and Lefler, PA, founded in 1969 by Drs. William Harris, Dr. Thomas Foster and Dr. Hampton Lefler.

Our highly trained team of eight board certified ophthalmologists and three board eligible physicians includes six fellowship trained sub-specialists. Our practice is proudly focused on the following services: comprehensive eye care, cataracts, glaucoma, refractive procedures (iLASIK), corneal disorders, retina disorders, pediatric vision disorders, oculo-facial plastics (functional and aesthetic services) and optical. It is our pleasure to treat patients and provide the best quality care possible and are honored that so many have entrusted us with that responsibility!

Job Description

SUMMARY

Business Office Representative is responsible for the follow up of all insurance claims, posting of payments, taking adjustments, working denials and reports, handling billing and insurance calls as required, processing refunds and collection accounts, referring patients for assistance and setting up payment plans and other duties as assigned or needed.
 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Prepares and sends insurance claims to the payers electronic or paper.
• Monitors claims for missing information and authorizations.
• Sends medical documentation as required or requested by the insurance companies.
• Follows up with all insurance companies on unpaid claims.
• Posts all insurance checks and adjusts write-offs as required.
• Posts patient payments (checks, credit cards, care credit) from incoming mail or phone.
• Enters all denials and posts with the appropriate reason codes.
• Manages the worklog tasks for accounts receivable and insurance denials.
• Completes paper A/R reports and sends appropriate appeals, corrected claims, medical documentation as required by the payer.
• Sends tasks to appropriate department (clinical, optical, front office) to obtain additional information or to correct diagnosis/procedure code information.
• Sends FYI tasks to staff for training purposes.
• Answers incoming calls from patients, staff, insurance companies, and other medical facilities regarding insurance and/or billing concerns.
• Assists patients with setting up payment plans.
• Reviews and completes a variety of Business Office Reports.
• Follows up on any patient concerns and resolves any patient issues or completes patient complaint forms for follow up.
• Possesses knowledge of CPT and ICD-10 codes
• Works credit balance reports and processes refunds.
• Processes funds for copay assistance programs.
• Fills out Income Verification Forms for Low Income Housing
• Reviews and enters surgery charges for the ASC and professional fees.
• Reviews unapplied payments report and applies to account balances.
• Corrects edit/errors, maps payers, and monitors claims processing on Availity website.
• Keeps staff updated on billing requirements and changes for insurance types.
• Verifies eligibility and claims status on websites.
• Obtains authorizations for services provided
• Refers and gives information to patients for medical assistance programs.
• Processes and reviews statements
• Updates and monitors website login sheets and posting instruction sheets.
• Completes daily balance sheets.
• Organizes insurance company EOB’s for filing.
• Processes and posts payroll deduction payments for employee accounts.
• Monitors and sends collection agency accounts, payments and general correspondence.
• Processes and opens incoming mail, sends outgoing mail, and handles returned mail.
• Posts medical records charges on patient accounts.
• Posts professional charges for J. Iverson Riddle.
• Reviews all emails.
• Scans checks for deposits.
• Performs other duties as required.            

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Individuals must have knowledge of medical insurance, excellent communication and organizational skills, proficient on most software applications and be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 
Associate’s Degree in related field preferred; one year certificate from college or technical school; or three years or more related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS 
Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS 
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY 
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Additional Information

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and speak or hear. The employee is regularly required to sit and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reasonable accommodations will be made for complete privacy during function of scheduling and talking with the patient. The noise level in the work environment is usually moderate.

ADDITIONAL

All your information will be kept confidential according to EEO guidelines.

Graystone Eye is an equal opportunity employer. Graystone Eye does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.

I understand that neither the completion of this application nor any other part of my consideration for employment establishes any obligation for Graystone Eye to hire me. If I am hired, I understand that either Graystone Eye or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of Graystone Eye has the authority to make any assurance to the contrary.