UG-Fleet Assistant

Description

JOB SUMMARY                                                                                                                                                                                                                                

Responsible for the coordination of field logistics operations including organising movement plans, overseeing vehicle maintenance and supervising Drivers.

 JOB RESPONSIBILITIES                                                                                                                                                                                                                                 

• Responsible for coordinating vehicle movement plans to ensure the efficient movement of MTI assets, patients and personnel as required by various MTI departments
• Responsible for ensuring vehicle maintenance and repair is conducted and documented in accordance with MTI and donor policies
• Responsible for ensuring the ethical use of vehicles and assets in accordance to MTI and donor policies including appropriate fuel consumption, movements, adherence to road and security regulations etc.
• Responsible for tracking the regional fleet budget and submitting for review by supervisor
• Support Drivers in the fuelling process in accordance with MTI procedures
• Instruct staff on travel request procedures and ensure requests are made in accordance with MTI policies
• Regularly conduct spot checks of vehicles and ensure Drivers are carrying out required vehicle maintenance checks in accordance with MTI and donor policy
• Review vehicle logs submitted by Drivers to ensure comprehensive records and accuracy; maintain up to date files
•   Monthly compile vehicle file information and maintenance schedules
• Conduct condition reports on vehicles and support the Fleet Coordinator in decisions on sale, purchase, disposal and insurance needs
• Verify that Drivers adhere to all safety procedures to ensure that vehicles are in optimal condition for the safe transport of passengers and goods travellers
• Utilize GPS system to track vehicles’ location and analyse data to determine best movement patterns and use of resources
• Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities
• Conduct performance evaluations and enforce disciplinary procedures as per MTI policy
• Provide coverage for other drivers when required, including driving coordination vehicles and ambulances to support organizational operations such as transporting patients, responding to emergencies, and fulfilling other logistical needs.
• Other duties as assigned

Qualifications

EDUCATION, LICENSES, & CERTIFICATIONS                                                                                                                                         

• Diploma in Transport and Logistics, Supply Chain Management or Business Administration or equivalent is required.
• Possession of a valid Uganda driving license minimum class “B” is required
• Training in basic mechanics is an added advantage.

 EXPERIENCE                                                                                                                                                                                                     

• 2 years of experience in logistics and fleet management is required.
• 3 years of experience in Driving is required
• Experience working with INGOs is an added advantage.

 KNOWLEDGE, SKILLS & ABILITIES                                                                                                                                                            

KNOWLEDGE

• • In-depth knowledge of logistics principles and procedures

SKILLS

• Skilled at developing efficient vehicle movement plans.
• Skilled in identifying vehicle maintenance needs.
• Skilled in mentoring and building capacity of direct reports
• Skilled at using Microsoft Word, Excel and Outlook
• A good command of both written and spoken English

ABILITIES

• Highly organized with good quantitative ability
• Ability to maintain detailed records with high accuracy
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS                                                                                                                                                                                

This position requires frequent travel to health facilities located in remote areas with very basic living conditions.

NOTE:

The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.  Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

Medical Teams International is an equal opportunity employer and  DOES  NOT  at any stage of the recruitment process (application, Shortlisting, interview meeting, processing, reference verification, training) request candidates to make payments of any kind. Further, Medical Teams International Uganda  DOES  NOT  retain any agent to conduct recruitments on behalf of the organization. Please note that under  NO  circumstances shall Medical Teams International Uganda be held liable or responsible for any claims, losses, damages, expenses or other inconvenience resulting from or in any way connected to the actions of fraudsters and other false agents.

Medical Teams International is committed to safeguarding children, young people and vulnerable adults, and expects all employees and volunteers to share the same commitment. We believe every stakeholder and every member of the communities we work with has the right to be protected from all forms of harm, abuse, neglect, harassment, and exploitation - regardless of age, race, religion, and gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment process includes extensive reference and background checks, self-disclosure of prior issues regarding sexual or other misconduct and criminal records and our values are a part of our Performance Management System.