Position Summary
The Human Resources Generalist is pivotal in providing HR day-to-day support and assisting with workflows to ensure efficient and timely execution of the HR department processes, company policies, administrative tasks, HRIS auditing and updating, and compliance.
Support to Sr. HR Manager and Management :
- Collaborate closely with the Sr. HR Manager to ensure seamless day-to-day operations within the HR department.
- Assist the Sr. HR Manager by actively engaging with vendors to acquire information and efficiently fulfill the company's requirements.
- Partner with cross-functional teams and department managers to proactively tackle HR-related challenges and align strategies with organizational objectives.
2. Onboarding of new hires :
Oversee the onboarding process for new employees, including data entry of new hire paperwork, background checks, drug screening, and all compliance paperwork to ensure a smooth transition into the organization.Facilitate comprehensive new hire orientations to familiarize employees with company policies, procedures, and culture.Conduct proactive periodic check-ins with new hires to evaluate their progress, identify potential challenges, and provide necessary support and guidance.3. Employee Relations :
Assist with the termination process for non-exempt employees, ensuring compliance with company policies, procedures, and legal requirements and that all termination paperwork is processed accordingly in Payroll.Develop and execute performance improvement plans tailored to address the performance gaps of non-exempt employees, guiding them toward achieving organizational objectives.Offer coaching and counseling sessions to both non-exempt and exempt employees,fostering their professional growth and effectively addressing performance concerns.
Lead with organization's Core Values and Culture4. Benefits Administration :
Assist new hires with benefits enrollment and support annual open enrollment activities, collaborating with the Benefits Broker and Sr. HR Manager to execute the process effectively.Coordinates the FMLA requests and other leave of absence (LOA) cases, maintaining accurate records and ensuring compliance with relevant regulations.5. Payroll Coordination :
Coordinate with the Payroll Manager on payroll-related activities, including promotions, terminations, and new hires, and input new hire data into ADP.6. Employee Engagement :
Serve as a primary point of contact for employee inquiries related to HR policies, procedures, and programs.Coordinate employee engagement initiatives such as recognition programs, company events, and communications to foster a positive work environment.7. Field Employee Support :
Serve as a point of contact for field employees (e.g., technicians, sales representatives, regional managers), promptly addressing their questions and concerns, elevating to Sr HR Manager as needed.8. Recruitment :
Schedule and coordinate interviews, ensuring a smooth and efficient interview process for candidates and hiring managers.9. Compliance Support :
Support the Sr. HR Manager, ensuring compliance with relevant laws, regulations, and company policies across all HR functions.Collaborate with management staff to craft comprehensive and accurate job descriptions tailored to meet the organization's needs.Ensure the integrity and accuracy of HR records by maintaining personnel files, consistently updating HRIS data entries, and generating reports as needed.Assist with accurate, timely, well-written professional level documentation (policies, memorandum, letters). All documents to reflect good grammar, spelling, and structure to facilitate clear communication and professionalism.10. Additional Responsibilities :
Support the Senior HR Manager by undertaking additional projects to bolster the HR department's operations and advance the company's mission.Qualifications :
Previous Experience : Demonstrated background in HR roles with a focus on proficiently handling employee onboarding, fostering positive employee relations, driving engagement initiatives, and ensuring adherence to compliance standards.Knowledge of Employment Laws : Possesses a comprehensive understanding of relevant employment laws and regulations, exercising good judgement regarding when to elevate issues to Sr. HR Manager.Communication Skills : Exhibits outstanding verbal and written communication skills, strong interpersonal abilities, and excellent organizational capabilities.Confidentiality and Discretion : Capable of handling sensitive information with the utmost confidentiality and discretion.Time Management : Exceptional time management skills enabling the meeting of deadlines for both team and organizational objectives while prioritizing tasks effectively amid competing timelines.Problem-Solving and Critical Analysis : Demonstrates adeptness in using initiative and sound judgment to effectively resolve problems and address challenges.Teamwork and Adaptability : Proven ability to thrive in a collaborative environment that values teamwork and adaptability, with a track record of navigating ambiguity successfully.Ethical Conduct : Exhibits ethical conduct, inspiring trust and confidence among internal and external stakeholders through effective communication and transparent actions.Client Focus : Knowledge of designated HR functions, strongly emphasizing delivering exceptional customer service and ensuring workplace safety.Independence and Self-Direction : Capable of working effectively independently and as part of a team, displaying self-directedness and initiative in achieving objectives.Education :
Required : - High School diploma, GED, or equivalent and Certification in HR (e.g., PHR, SHRM-CP)Preferred : Bachelor's Degree in Human Resources, Business Administration, or related field.Required Experience :
Skilled with Excel, PowerPoint
Minimum five years of previous experience in HR roles with a focus on employee relations, compliance, employee onboarding, engagement, and recruitment.Experience in the Health Care Industry or Construction supporting employees in multiple locations and teams.Strong knowledge of employment laws and regulations.Experience with HRIS Systems and payroll software, particularly ADP Workforce Now.Preferred :
Minimum (6 ) years of experience in general Human Resource functions or a combination of equivalent experience with an increasing level of responsibility, preferably in the healthcare industry.General Physical Demands and Working Conditions of Job :
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. May require lifting of up to 25 pounds.This position requires physical ability to perform tasks appropriately for an office position. This position is mainly sedentary and involves moderate standing, walking, and sitting.Requires visual and auditory acuity at a level to provide effective support and services to clients and employees in an office setting. The noise level in the work environment is usually moderate.Requires manual dexterity to operate office equipment such as phones, computers, copiers, and fax machines.The ability to competently perform the essential duties of the position, with or without reasonable accommodation is an essential requirement of the position. Incumbents may be asked to perform other duties as required, and responsibilities of the position may change with or without notice.Position Type / Expected Hours of Work
This is a full-time position, and hours of work are typically Monday-Friday.Travel
NoneDisclaimer
The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
