What are the responsibilities and job description for the Executive Assistant position at Medina Glass Block?
Overview
Provides executive administrative support to Vice President: performing diversified administrative and clerical duties as assigned. Often exposed to sensitive or confidential information, the Executive Assistant manages the day-to-day administrative operations, schedules meetings, communicates with internal and external stakeholders and composes written communications and presentations.
Responsibilities
- Provides diversified administrative support to the leader including scheduling and coordination of meetings
- Serves as a liaison to internal / external stakeholders / interacts with the most senior leaders in the market
- Prepares confidential and sensitive documentation and correspondence to be distributed to various internal and external stakeholders
- Prepares presentations within PowerPoint while sourcing information from other systems and/or databases (i.e., Word, Excel etc.) Edits and proofreads complex documents for accuracy
- Effectively formats and manipulates data within Excel while creating and using a variety of formulas
- Schedules appointments, answers phone calls and provides information to callers; composes correspondence; reads and routes incoming emails and other forms of communication
- Maintains frequently changing calendar(s) and extensive contact lists
- Consistently follows through on deadlines and projects, taking initiative on all work requests, providing status updates to managers and team as needed.
- Proactively anticipates needs and issues; recommends and acts to proactively resolve challenges
- Performs other duties and responsibilities as assigned
Requirements
- Education: Associates (preferred)
- Previous experience in a construction environment (preferred)
- Undergraduate degree in Business related field / equivalent experience
- 5 or more years of experience collaborating with senior executives
- Strong working knowledge of Word, Excel, PowerPoint, Outlook
- Demonstrated problem solving, relationship-building and people skills
- Strong verbal and written communication skills and ability to work in a team environment
- Excellent attention to detail, organization and accuracy of work
- With direction, solves problems and anticipates needs
- Proven critical thinking skills with the ability to prioritize in fast-paced, high-pressure environment
- Demonstrates personal leadership
- Manage confidential information with discretion
- Attendance and punctuality a must
Experience
- Executive Administrative support, 8 years (preferred)
- Executive Assistant, 8 years (preferred)
- Schedules meetings, 8 years (preferred)
- Executive Assistant managing the administrative operation, 8 years (preferred)
- Coordination of meetings, 8 years (preferred)
- Schedule appointments, 8 years (preferred)
Job Type: Full-time
Pay: From $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $25