Job Title : Clinical Research Coordinator (CRC) – Davis, CA
Job Description :
This position operates with general direction and provides administrative leadership for research trials and related studies within the Department of Internal Medicine, Division of Infectious Diseases. The Clinical Research Coordinator (CRC) oversees industry-sponsored and investigator-initiated studies under the supervision of the PI and research team.
Key responsibilities include patient recruitment, screening, enrollment, scheduling, data collection, participant tracking, and invoicing. Additional duties may involve study start-up, budget negotiation, IRB submissions, modifications, renewals, preparing for audits, study closeouts, and maintaining regulatory documents.
The CRC works independently and with guidance from the PI and team. This grant-funded role is based in both office and clinic settings and may require overtime or on-call support for recruitment and trial management. Duties may shift based on workload and division needs.
Duties :
Clinical Research Coordination – Industry-Sponsored and Investigator-Initiated Research (85%)
- Coordinate trials, including subject recruitment, screening, and follow-up.
- Communicate with participants, manage correspondence, and arrange recruitment events.
- Train and oversee technicians, ensuring task delegation is documented.
- Travel for staff training and recruitment support.
- Conduct assessments, collect and process data, and maintain compliance with protocols and regulations.
- Manage study documentation, maintain financial accountability, and ensure accurate billing and reimbursement.
- Prepare for audits and complete study closeouts.
Ancillary Clinical Research Support (5%)
Support study start-up, including preparing IRB submissions and budget negotiations.Handle regulatory documentation and amendments, and coordinate annual study renewals and regulatory requirements.Administrative Support & Meeting Coordination (5%)
Manage project supplies, grant materials, and meeting logistics.Prepare agendas, minutes, and travel arrangements.Assist with administrative and outreach tasks, including study materials preparation and data entry.Miscellaneous (5%)
Provide additional project support, attend relevant meetings, and participate in professional development activities.Required Skills / Experience :
Clinical research knowledge and experience with disease processes.Ability to extract relevant clinical data from medical records.Proven ability to manage multiple tasks, set priorities, and meet deadlines with high productivity.Strong attention to detail when handling large records.Discretion, initiative, and resourcefulness in independent decision-making.Intermediate-to-advanced organizational skills and understanding of federal, state, and institutional research regulations, including IND and IRB guidelines.Understanding of “Good Clinical Practices” for clinical research.Administrative, judgment, and decision-making skills.Clear communication skills to explain complex information to participants, families, healthcare staff, and professionals.Knowledge of anatomy, physiology, and medical terminology for accurate data interpretation.Basic math skills for calculations and statistical assessments.Proficiency with word processing, database, and data management software.Strong interpersonal, writing, and documentation skills for maintaining research data and relationships.Commitment to confidentiality and integrity.Preferred Skills / Experience :
Experience implementing complex research protocols.Ability to manage research activities per strict protocols and regulations.Analytical and creative problem-solving for unforeseen issues.Proficiency with preparing documentation, including correspondence, budgets, and recruitment materials.Strong editing, grammar, and writing skills.Understanding of academic / medical institutional culture.Familiarity with relevant administrative policies and procedures.Experience as a Research Coordinator.College-level knowledge of anatomy and medical terminology.Bachelor’s degree preferred.
