What are the responsibilities and job description for the Scheduling Coordinator position at MedOne Healthcare Partners?
MedOne is setting the standard for patient care. We are an independent, hospital medicine practice of more than 190 physicians and advanced practice clinicians, as well as more than 35 administrative staff, who are united by a single purpose—to make healthcare better. It’s been our mission from day one, and we are relentless in our pursuit to improve the delivery of high-quality care for our patients and our partners.
We are seeking a Scheduling Coordinator who is responsible for supporting scheduling operations to ensure MedOne patients are seen by providers and clinical leader schedules are effectively managed.
RESPONSIBILITIES
- APC schedule: inpatient, post-acute, fellowship and new orientee schedules
- Post-acute physician/APC call schedule
- APC credentialing:
- Verify post-acute APPs are credentialed at cross cover buildings and work with credentialing and post-acute facilities to ensure providers are credentialed
- Keep APC staffing calculator up to date with APC ideal shifts
- Assist with APC Fellowship/orientation:
- Coordinate and set up time to use CME&I for simulations
- Request IT access/training for new APC’s and fellows
- Work with administrative team (HR, IT, Holly Ritter) to ensure all badges, lab coats, IT access, cards, scrubs are available on new APC/fellow first day or first day to cross cover at another site
- Prepare new hire/fellowship orientation manuals
- Clinical Leadership calendar management, including:
- Add and maintain clinical schedules to outlook calendars
- Block days off on outlook calendars/time off
- Meeting invitation/response management
- Support other areas/teams for scheduling, as needed
OTHER DUTIES
- Keep track of APP bonus metric requirements
- Order groceries and office supplies for Hutchinson office
- Order lunch weekly for Hutchinson office
- Set up board meeting, share-holder meeting, medical director dinners
- Perform other duties as assigned/needed
QUALIFICATIONS:
High School Diploma or GED.
Experience: One to three years of experience in healthcare setting or scheduling experience preferred.
Skills:
- Highly organized and professional
- Ability to manage multiple tasks/schedules at once
- Ability to work quickly to provide scheduling resolution/coverage and problem solve
- Able to produce monthly reports with accuracy
- Proficient use of Microsoft Office applications (Word, Excel, and PowerPoint) and internet resources
- Willingness to take on new tasks/roles within appropriate scope
- Builds good rapport and partnership with internal and external team members
