What are the responsibilities and job description for the Executive Assistant to the VP position at MedScan Laboratory, Inc.?
Reports To: Vice President
Job Overview: The Executive Administrative Assistant’s role is responsible for managing the day-to-day for the Vice President Executive. This is a Monday-Friday office position.
We are seeking an assistant to provide administrative support to our team. Responsibilities include managing emails, scheduling meetings, and coordinating travel arrangements. This role requires a strong background in administration and experience with communication tools such as Zoom. The ideal candidate should be capable of handling administrative projects independently while maintaining a high standard of work. Upholding confidentiality with the utmost respect is essential.
Responsibilities
- Responding to emails on executive’s behalf
- Politely answering phone calls, taking messages, and checking voicemails
- Organizing and sorting documents
- Using various software, including word processing, spreadsheets to prepare reports and/or special projects.
- Organized VP meetings including scheduling and sending reminders
- Making/coordinating travel arrangements and creating itineraries
- Conduct business with honesty and integrity.
- Follow the laws and policies.
- Treat everyone fairly.
- Act in the best interest of Agility.
- Protect Agility Billing Solutions assets and reputation.
- Ask questions and report concerns.
Qualifications:
- At least 2 years of Administrative Assistant experience required
- Organization skills is a must
- Time management and ability to meet deadlines
- Must be detailed oriented
- Excellent verbal and written communication skills
- Strong interpersonal skills
- Exceptional attention to detail
- Familiar with Microsoft Office software
- Handle escalations
- Health Work Life Balance
- Organizational skills
- Research skills
- Problem Solving skills
- Excellent communications skills
Job Type: Full-time
Pay: $40,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $40,000 - $60,000
