What are the responsibilities and job description for the Executive Assistant II position at medstar?
In this role you will provide direct administrative and executive support for the Center for Wound Healing at MedStar Georgetown University Hospital. The Executive Assistant handles all correspondence, schedules appointments and meetings, arranges all travel and conferences, and coordinates all hosted functions. This is an onsite, in person full time position at MGUH in Washington, DC, working hours are 8-4:30pm, Monday- Friday.
Job Duties
- Coordinates the administrative details related to the responsibilities of the Executive, which include: planning, preparing, and compiling necessary information and materials for routine activities and participating in special projects. Meetings, seminars, activities, travel arrangements and appointments are appropriately scheduled and arranged. All written and verbal communications are evaluated to determine appropriate response. Problems are resolved and/or referred appropriately.
- Performs administrative duties required to complete transactions for the leadership team. Completes and maintains confidential personnel records including current employee profiles, and other documents that pertain to nursing credentialing per JC. Composition of correspondence, memoranda, and reports are completed in an accurate and timely fashion. Files, Manuals and records are organized and kept current.
- Prepares for, attends, and participates in the staff and other meetings as required, performs such functions as preparing meeting materials, taking and transcribing minutes, etc. Computer and paper files are organized, accurate and documentation and data is readily retrievable. Confidentiality of information is maintained at all times.
Qualifications
- Associate’s Degree (AA) in Business Administration or closely related field required. Bachelor’s Degree preferred.
- 5-7 years progressively responsible administrative experience with at least two years of experience in a large complex work environment is required.
- Demonstrated excellence in interpersonal, verbal and written communication skills as well as excellent writing and editing skills.
- Sound judgement and ability to think, act and make decisions independently.
- Strong public relations, finance, operational, and organizational skills necessary.
- Excellent knowledge of word processing, computer graphics, and spreadsheet software.
