What are the responsibilities and job description for the Inventory Specialist position at MedVet?
MedVet is the leading veterinarian owned and led network of specialty and emergency hospitals and urgent cares dedicated to delivering exceptional care and a deeply supportive experience to pets and their loving families, referring veterinarians, and our team members.
The Operations Technician/Inventory Specialist is responsible for proper inventory management in the hospital (i.e. ordering, receiving, rotation, cycle counts, inventory adjustments) to ensure our healthcare team has the prescriptions, supplies, and equipment needed to deliver care to our patients.
The Operations Technician/Inventory Specialist is responsible for proper inventory management in the hospital (i.e. ordering, receiving, rotation, cycle counts, inventory adjustments) to ensure our healthcare team has the prescriptions, supplies, and equipment needed to deliver care to our patients.
Responsibilities include, but are not limited to:
- Creates and submits orders to our centralized purchasing team based on par levels and order frequency.
- Facilitates local purchases as required.
- Works collaboratively with clinical managers and leadership teams in their hospital to determine weekly orders for consistent and timely processing.
- Responsible for tracking and communication of backorder products and/or products with very short expiration dating (i.e. blood products)
- Receives shipments, matches them to purchase orders, and receives inventory in our hospital management system timely and accurately.
- Delivers inventory to proper departments and stocks Central Supply while keeping proper inventory rotation, organization, and cleanliness.
- Communicates shipment issues in a timely manner to Purchasing for quick resolution.
- Communicates backorders or other delays in product receipt to the hospital. Works with hospital leaders to identify alternative products in these instances.
- Approves and codes vendor invoices for service or inventory received and submit for payment.
- Completes accurate transactions in hospital management system for inventory used in-house, expired drugs, transfers, returns to vendor, and other as needed.
- Completes daily cycle counts to maintain inventory integrity 100% throughout the month.
- Works alongside Operations Partner to analyze and explain inventory variances.
- Facilitates repairs of smaller medical equipment and maintains repair tickets in asset management system.
- Complies with regulatory agencies requirements. This includes but is not limited to DEA, SBOP, FDA, OSHA, etc.
- Maintains inventory of controlled substances including checking into management system, daily audits, and final destruction.
- Completes monthly calibration of in-house laboratory equipment.
- Assists on coordinating transport needs between hospitals, as requested.
- Completes assigned projects to improve hospital processes.
- Participates in new hire orientation and Doctor Onboarding processes for Operations.
- Functions as the hospital point of contact for the operations team during normal business hours.
Knowledge, Skills, and Abilities
- Inventory experience preferred
- Works successfully as a team member and autonomously
- Works efficiently in a fast-paced environment
- Motivated to help drive change.
- Excellent verbal and written communications skills
- Detail oriented, quality focused, and self-motivated.
- Demonstrates sense of urgency while maintaining composure
- Able to work standing for long periods of time with frequent stooping or bending.
- Able to lift 50 pounds.
- Flexibility with work hours and able to work additional hours when necessary.
- Strong acumen with Microsoft Word, Excel, PowerPoint, Teams, and other various software platforms.
Perks and Benefits include:
- Comprehensive Health Benefits
- Vision and Dental
- 401k with Employer Match
- Paid Time Off (PTO)
- Employee Pet Discounts
- Elective Short-Term Disability
- Life and Accident Insurance
Come as you are. MedVet is an equal opportunity employer. We are also a drug-free organization; therefore, employment with MedVet is dependent upon the passing of a drug screen and background check.
MedVet does not accept unsolicited resumes from third-party recruiters.
