Emergency Preparedness Coordinator

JOB SUMMARY: This position will have primary oversight of MMHS’s Emergency Management program. This leadership role will direct others within the facility towards process improvement as related to emergency management. Regularly exercises discretion and independent judgment by independently evaluating multiple courses of action to take or apply, with only an occasional period of supervision.

PERFORMANCE DIMENSIONS AND TASKS
Essential Function
1. Participates in the creation, review, and refinement of the scope of the Emergency Management Program. Prepares internal and external reports related to emergency management. Assists in preparation for regulatory/accreditation surveys.
2. Conducts annual hazard vulnerability assessment (HVA)/risk analysis to determine the risk of natural, technological, human-caused and other disasters by facility.
3. Develop and maintain emergency plans & procedures for disasters identified in the HVA/risk analysis.
4. Collaborate with management team in the creation, development, education, training and implementation of emergency plans that are in alignment with local, state, federal and other regulatory agencies
5. Know when to activate the emergency operation plan and command center by facility.
6. Know the organization’s alert & notification system and procedures, ensure appropriate staff is educated on this well.
7. Manage disaster response and/or crisis management activities for the facilities. Ensure availability of staff 24/7 response to disaster and/or potential emergency situations.
8. Chair the Mee Memorial HealthCare system Emergency Management committee in planning, coordinating, maintaining and updating emergency plans, including internal & external event mitigation, response and recovery. Provide necessary project leadership & support for all related emergency preparedness sub-committee work
9. Manage the development and expensing of the emergency preparedness budget
10. Develop and prepare reports the fulfill grant contract requirements as outlines by the specific funding stream
11. Perform an education & training needs assessment and works collaboratively with staff development to create, implement and review safety/regulatory education & training requirements/programs to meet needs of staff.
12. Coordinate the use & routine testing of all emergency/disaster related equipment
13. Develop & maintain policies & procedures that facilitate compliance & program implantation.
14. Ensure all facilities meet all standards & compliance with local, state, & federal regulations related to emergency management planning, to include but not limited to TJC, OSHA, EPA, CMS and DHS regulations and standards. Ensure HealthCare System meets the Emergency Management criteria required by Healthcare accreditation bodies.
15. Establish & maintain mechanisms to collect, review and track data required by local, state and federal entities which are consistent with the healthcare systems policies & procedures.
16. Provide warnings & emergency data to the organization, operations and technical support to leadership before, during and after emergencies affecting it.
17. Develop relationship & collaborate with partners/stakeholders, both internally & externally to the organization.
18. Identify & maintain contact information for community response partners & identify ho the healthcare system will be notified of an emergency/disaster/crisis situation.
19. Establish and maintain a schedule of training & exercise to practice/test the emergency plans & participate with community partners in community/statewide exercises maintaining compliance with accrediting/licensing agencies. Document results of all drill/exercises in after action report to improve the healthcare systems emergency management program and response/recovery activities. Incorporate any lessons learned into future iterations of plans.
20. Perform assigned HICS role during drills, exercises and real world event/emergencies.
21. Coordinate & meet with departmental leaders from the organization to work on corrective action plans & improvement initiatives related to safety & emergency management program.
22. Represent MMHS on various preparedness committees at local, state and federal levels.
23. Mentor students, interns and other applicable staff on the roles & responsibilities of the emergency preparedness coordinator.
24. Participates in the activities of the Environment of Care Committee and act as co-chair when needed.
25. Develop and maintain with assistance and support of the Plant Operation Manager and Environment of Care committee the MMH Emergency Management Manual (both hard copy and on-line), and ensure that an updated version of the manual is available at least annually, and the plan meets The Joint Commission (TJC) standards.
26. Develop an Annual Report on the Emergency Management Plan, and present the annual report and program critiques to the Environment of Care Committee (EOC) and the Quality Council Committee as part of the Environment of Care standards.
27. Investigate and research best practices with respect to emergency preparedness, attend seminars, benchmark with other institutions and obtain resource material for review and disseminate throughout organization.
28. Ensure that the confidential Emergency Management Phone Call Lists are up to date and functional, conduct semi-annual reviews and verification of MMHS call lists, and publish updates. Send out semi-annual reminders to update departments' internal call lists.
29. Conducts safety and environment of care surveys, inspections and monitoring to ensure regulatory compliance. Participates in fire drills; hazard rounds, investigating employee safety and/or hazardous materials concerns.
30. Perform other related duties incidental to the work described herein.

QUALIFICATIONS

Education: Completion of ICS 100, 200, 700 & 800 within 1 year from date of hire, Required.
High School graduate, or GED, Required. Related specialized training with certification, Preferred.

Work Experience:
• Minimum of 3-5 years’ experience in healthcare-related field to include emergency preparedness desired.
• Minimum of 1 year fire service, disaster response/recovery, and/or emergency preparedness training, required.

Skills Requirements:
• Prior experience in program coordination. Analytical skills in order to evaluate & recommendations of EM issues. Public speaking. Articulate complex concepts both orally and in writing. Training or project management experience required.
• Previous emergency planning/ management experience, fire services, risk management, hazardous materials management experience required.

Licensing Requirements: None

Language Requirements: None

Physical Demands: Must be able to sit up and stand/walk up to eight hours. Must be able to lift and push up to 50 pounds. Must be able to use hands repetitively for six hours or more.

Special Demands: Ability to supervise and work cooperatively with others. Must be able to delegate duties and maintain efficient standards of operation.

DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.