Procurement & Vendor Coordinator

Job Summary:

The Procurement and Vendor Coordinator will be responsible for managing purchase orders (POs), processing vendor payments, and maintaining accurate records of financial transactions. This role ensures smooth coordination between vendors, Accounts Payable (AP), and the Finance department, while also overseeing the setup of new vendors and handling payment requests for various financial commitments, including grants and charitable contributions.

Responsibilities:

• Generate and track purchase orders, including updating amounts, managing PO lines, and reconciling discrepancies between POs, vendor invoices, and AP submissions.
• Monitor and track PO invoices and payments, ensuring timely processing and resolving any payment-related discrepancies with vendors.
• Process new vendor forms (BSR, EFT, W9), update and maintain accurate vendor information, and send updates to the Finance department.
• Process payment request forms for various non-invoice related payments, such as support funding, charitable contributions, fellowships, and grants.
• Act as a liaison between vendors and internal departments, ensuring smooth communication and prompt resolution of any issues or concerns.
• Maintain accurate and organized records of all vendor-related documentation, payments, and financial transactions.

Qualifications:

• Bachelor’s degree in Business Administration, Finance, or related field is preferred but not required.
• 2-3 years of experience in procurement, vendor relations, or finance-related roles, preferably with exposure to SAP systems and procurement processes.
• Comfortable using Outlook/email for communication and coordination.