What are the responsibilities and job description for the Event Coordinator position at Meeting and Event Company?
Event Coordinator – Join a team to Create Unforgettable Experiences!
Are you an organized, detail-oriented professional with a passion for event planning? A boutique, women-owned events agency is seeking a Event Coordinator to help produce high-impact meetings, conferences, live entertainment events, and more. If you thrive in a fast-paced environment and love bringing creative visions to life, they want you on their team!
What You’ll Do :
- Support Event Planning & Logistics – Assist in the execution of corporate and association events, ensuring smooth operations from start to finish.
- Manage Data & Reports – Maintain accurate guest lists, travel details, rooming lists, and event logistics reports.
- Vendor & Venue Coordination – Work with hotels, DMCs, transportation providers, and travel partners to ensure seamless event execution.
- Event Technology & Registration – Help manage Cvent and other platforms, track registrations, and send event communications.
- Creative Collaboration – Contribute to brainstorming and design processes for themed events and high-profile experiences.
- Travel & Onsite Support – Attend live events and site visits (15-20% travel), assisting with onsite logistics and execution.
- Administrative Excellence – Handle event materials, invoices, packing lists, office tasks, and other essential behind-the-scenes responsibilities.
What They are Looking For :
Highly organized, detail-oriented, and able to multitask in a fast-paced environment.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); Cvent experience a plus.
Strong communication skills and ability to interact with clients, vendors, and VIPs.
A positive team player who takes initiative and thrives under deadlines.
Hybrid work setup : 3 days / week in our Fairfield, NJ office (Mon-Wed), flexible remote days.
Ability to travel domestically and internationally for events.
What They Offer :
Competitive salary ($60K-$70K) based on experience.
Generous PTO, comp days for event travel, and paid holidays.
Growth opportunities within an innovative and supportive company.
Medical benefits package for employees.
If you're passionate about creating seamless, memorable events and want to be part of a fun, creative, and hardworking team, we’d love to hear from you! Apply now!
Salary : $60,000 - $70,000