What are the responsibilities and job description for the Accounting Administrator - Reno position at MEI Rigging & Crating LLC?
The Regional Office Accounting Administrator performs multiple tasks and supports general office operations to help ensure that all areas are working efficiently. Primary responsibility is the efficient operation of the regional office site by supporting the coordination of accounting administration and operational functions at the direction of Regional Office Accounting Manager.
Essential Job Duties and Responsibilities:
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Works collectively with Regional Accounting Manager & Accounts Payable (AP):
- Proper and timely processing of vendor invoices and submittal to Corporate AP for remittance
- Obtaining proper information required for new vendor set up and MEI credit approval with new vendors including understanding of insurance and 1099 MISC compliance and requirements
- Performing reconciliation and retention of employee credit card transactions and documentation per processes
- Entry into accounting systems for item receipts of purchases materials and services
- Communicate and follow up with vendors on discrepancies
- Creating purchase requisitions/orders at the request of Regional Office Management for job related materials and services
- Code vendor Purchase Orders with appropriate GL account/location and note adjustments as needed
- Track and resolve open Purchase Orders, complying with Purchasing Policies, Processes and Procedures
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Works collectively with Regional Accounting Manager & Accounts Receivable (AR):
- Review AR aging to ensure compliance and initiate collection efforts
- Maintain accounts receivable customer files and records
- Proper processing and delivery of customer invoices including retention of customer job file and invoice per process
- Assist with month end closing responsibilities and comply with deadlines
- Handling of cash receipts per policy including Merchant processing of AR credit cards
- Collecting new customer information such as credit applications, W-9 and submitting to Corporate AR for determination of credit terms and entry
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Provides general office administrative support by:
- Assist with ordering of office, janitorial, and kitchen supplies utilizing company purchasing processes
- Provide primary front office reception, including receiving and transferring incoming calls and greeting and directing visitors
- Handling and processing of incoming mail
- General clerical duties including copying, scanning, and filing of vendor and customer records
- Other tasks as assigned
Minimum Qualifications (Experience, Skills, and Education):
- High school diploma (or G.E.D)
- Minimum of two (2) years of recent successful office accounting (Accounts Receivable, Accounts Payable, Bookkeeper) experience is preferred but not required
- Minimum of two (2) years recent experience with accounting software is preferred but not required
Professional Qualifications:
- Embraces our Values, Vision, Mission and Company Culture
- Excellent communication skills with a spirit of customer service
- Ability to maintain a high level of accuracy in preparing and entering information
- Strong computer skills
- High level of confidentiality - safeguarding vendor and customer information
- Strong organizational, detail-oriented, and multi-tasking skills
- Excel and data entry skills
- Excellent written and oral communication and interpersonal skills with internal and external stakeholders
- Organizational, detail oriented and multi-tasking skills
- Demonstrated ability to work under deadlines and timeframes effectively with a customer service demeanor
Physical Requirements & Working Conditions:
Standard office environment including work at a computer terminal. Work involves extended periods of sitting, occasional walking and lifting up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional Requirements:
Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site. Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.
Disclaimer: This job description is intended to summarize the type and level of work performed by the Accounting Admin and is not an exhaustive list of duties, responsibilities, and requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.
Company Benefits: MEI Rigging & Crating provides a dynamic and friendly work environment, challenging and rewarding career opportunities, a highly competitive salary and an extensive benefits package that includes Medical/Dental/Vision Coverage, Life & Disability Insurance, Retirement Benefits, Paid Time Off, Holidays, Employee Assistance Program, Referral Program
MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.
NO AGENCY SOLICITATIONS
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Full-time, Non-Exempt/Hourly position
