What are the responsibilities and job description for the Assistant Project Manager - Raleigh location position at MEI Rigging & Crating LLC?
Position Summary:
The Assistant Project Manager is responsible for working with the Project Manager and Sales team to estimate, secure, and manage machinery moving and rigging jobs during inception through completion. The Assistant Project Manager duties include identifying clients’, project needs and goals, creating a detailed plan to successfully complete a project, and organizing and storing project reports and documents.
Essential Job Duties and Responsibilities:
- Review plans and other technical documents, answer questions regarding the scope and/or timing of the project, monitor costs and project progress.
- Conduct Pre-Hand-Off Meeting (prior to commencement of the project) & Post-Hand-Off Meeting (post completion of the project) with the Estimator and operations team ensuring clarity of the scope and expectations, as well as establishing lessons learned.
- Ability to understand contract language and execute project successfully to remain in contract scope.
- Responsible for working alongside the Project Manager to plan, administer, and complete assigned projects, which may cross several functional areas, such as facilities, operations, or administration.
- Ability to manage assignments which may vary in length, complexity and are multi-phased. Project size ranges from one-day job to 6-month project, and may manage 3-8 projects to include bidding, planning, close-out and spectrum phases.
- Communicate directly with client/contractors/designers/subcontractors utilizing a Request for Information/Quote/Proposal (RF/Q/PI) process concerning project cost, scope of work, staffing, scheduling, and change orders.
- Collaborates with various teams to execute the project management plan; revises & documents plan via a structured change order process as appropriate to meet changing needs and requirements.
- Prepare project status reports and works to ensure plans adhere to contract specifications.
- Work closely with Estimating team in all phases of the project and safety professional in coordinating safety training, accident and injury investigations, equipment, or property damage incidents investigations.
- Must be able to work onsite and travel to client’s job site, while directing all activities on the project.
- Work with cross-functional team members to develop detailed project schedule including milestones, deliverables, and dependencies based on business objectives, budget, scope, timeline, and risks.
- Facilitate weekly meetings to provide an update on project progress and resolve issues while communicating with team members, stakeholders, and executives.
- Maintain project files in SharePoint to ensure project continuity and historic documentation.
- Consistently demonstrates professional conduct as a representative of MEI and adheres to the corporate mission, vision, and values.
Minimum Qualifications (Experience, Skills, and Education):
- Requires a high school degree or GED equivalent.
- Familiar with a variety of the field's concepts, practices, procedures, and risks.
- Excellent interpersonal communication, presentation, supervisory and project management skills.
- Experience with job costing, general construction accounting & financial responsibility of projects.
- Project Scheduling – able to use scheduling platforms such as MS Project for large projects.
- Highly self-directed and motivated and works effectively on a team or independently.
- Suitable knowledge including machine assembly, erection, layout, leveling and alignments.
- Must be able to work along aside field technician in assembly and erecting of machine tools.
- Problem-solving and time management skills.
- Ability to use initiative and independent judgment within established guidelines.
- Ability to negotiate effectively with peers around priority and design.
- Ability to effectively recognize and resolve conflict in early stages.
- Ability to regularly participate and contribute to department and team meetings.
- Proficient skills with the MS office suite (Excel, Word, PowerPoint, and Outlook); some CAD, Blue Beam Revu, SketchUp or similar.
- Demonstrated knowledge of SharePoint.
- Valid driver’s license and willingness to travel to project sites as needed.
Physical Requirements and Working Conditions:
Job will require some time working in standard office environment, including work at a computer terminal. Most time will be spent walking and coordinating in the field. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Additional Requirements:
Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site. Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.
Disclaimer: This job description is intended to summarize the type and level of work performed by an Assistant Project Manager and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.
MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.
