Human Resources Payroll Specialist

A unique opportunity to help support an UHNW Family with the Payroll and Human Resources related function for their household employees. Providing white glove service to ensure high employee retention.

Payroll

• Process weekly payroll for approximately 150 employees.
• Gather and maintain employee records, including timesheets and update regularly.
• Ensure compliance with employment laws and regulations in various states.
• Verify working hours and pay rates and resolve discrepancies (accuracy).
• Track employee, Vacation, Personal, Sick, and Holiday usage, etc.
• Help employees with payroll questions and concerns.
• 401k funding and reconciliation.

Human Resources Administrative Assistance

• Daily engagement with employees.
• Assist in the employee lifecycle from recruiting and onboarding to offboarding.
• Update and maintain household staff procedure manuals and cross training programs.
• Research best practices, draft and implement new policies and procedures.
• Assist with the communication and tracking of the performance management process.
• Responsible for maintaining, distributing and filing new hire paperwork and the onboarding process.
• Assist in the recruitment process.
• Manage and maintain Human Resources records by recording new hires, transfers, terminations, changes in job classifications, and merit increases.
• Assist with the administration of all employee benefits, open enrollment process and the preparation of annual notifications.
• Work with IT to maintain and upgrade office equipment, and computer hardware and software as needed.
• Liaison with other departments in New York Office.
• Create training and progress reports for new employees.
• Cross train peers for coverage.
• Prepare and maintain a procedure’s manual.

General Office Administrative Assistance

• Prepare employee presentations, preparing agenda, and other documents as needed for the team.
• Assist on miscellaneous projects as they arise.
• Maintain Emergency procedures handbook and contact lists.
• General clerical duties including photocopying, fax, scanning, shredding, and sending mail out.
• Cross train with other employees for full coverage.
• Miscellaneous research projects to ensure compliance with all applicable laws and regulations.
• Scan and save documents to the network.
• Print documents and find files for the team.

Knowledge, Skills, Abilities, and Requirements

• Bachelor’s degree required.
• 5-7 years of Payroll experience.
• Experience with ADP Work Force Now system.
• Knowledge of Excel, creating formulas and preparing printable reports.
• Proficient in Microsoft Office and general computer usage.
• Maintain a positive attitude and willingness to assist others with all team members.
• Being punctual and reliable is key to working with other team members.
• Proactively offer assistance to team members.
• Excellent written and verbal communication skills.
• Must be able to effectively communicate with all levels of personnel and external contacts.
• Strong organizational skills and maintain a clean environment.
• Ability to multi-task.
• Must be able to maintain a high degree of confidentiality, ethics and professionalism.
• Must be well organized and a self-starter.
• Ability to work independently and within a fast-paced team environment, emphasizing accuracy and timeliness.
• Diplomatic, tactful and discrete concerning confidential information with unquestionable integrity at all times.
• Ability to physically perform the duties necessary for the job function.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned.