ADMINISTRATIVE ASSISTANT

Administrative Assistant

This position is located in Wallops Island, Virginia.

The core working hours are 8:00am to 4:30pm, Monday through Friday.

The hourly wage is $32.13 per hour

This is a non-exempt position. Employees are eligible for overtime pay for any hours worked over 40 hours in a standard workweek should it be necessary.

This is a full time position offering a competitive salary, comprehensive benefits package and with employer paid contribution to health care coverage.

This position is set aside for people with differing abilities. Documented proof of disability is required prior to interview. Proof of disability is a written report signed by a licensed physician, psychiatrist or qualified psychologist, reflecting the nature and extent of the disability or disabilities that cause such person to qualify as a person with a severe disability.

The incumbent will perform administrative functions in support of the Range and Mission Management Office management personnel to include, but not limited to the following:

Travel Requirements Development

• Gathers travel requirements from Office personnel so official travel preparer has all information required to initiate the travel request in the NASA system.
• Supports the execution of travel itineraries (e.g. travel reservations, travel vouchers and reports) as needed in support of the travel preparer and the traveler
  
  

Office Administration

• Maintain a professional office environment that is open and welcoming to staff and visitors (e.g. organized, free of clutter, well lit)
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies and placing and expediting orders for supplies
• Coordinates new employee computer and phone requirements
• Maintain electronic and hard copy filing system
• Coordinates office moves, including phone and LAN line moves
• Serves as the point of contact for office equipment repair, including printers and copiers
  
  

Correspondence, Reports, and Presentations

• Expertly drafts and routes non-technical executive correspondence.
  
  

Training Compliance Tracking

• Oversees compliance for employee training requirements
• Tracks and ensures all employee training requirements are met by communicating to Office personnel verbally, via email, and in Office staff meetings when training requirements have been announced and at the completion of training.
  
  

Office Schedule Management

• Assists in Performance Appraisal scheduling
  
  

Communications

• Interfaces professionally and effectively with external customers and contractors
• Manages conference room scheduling and setup
• Answer Office management phone calls when Office management are not available and take message and convey call information to the appropriate
  
  

Visitor Badge Processing

• Serves as backup for visitor/contractor badging and access control for Office including badge processing for visitors
  
  

Qualifications

This position includes the ability to meet deadlines, the utilization of superior multitasking skills in an operations environment, communication in a professional and diplomatic demeanor, working non-standard work hours driven by mission support schedules and providing time critical and extremely accurate follow-up to all customer and management inquiries.

The Administrative Assistant shall be proficient in the use of the Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook, Project, Access, and Visio), WebTADS, CGE Travel Solutions, and SATERN, as well as common web browsers such as Internet Explorer, Firefox, Chrome, and Safari.