ADMINISTRATIVE ASSISTANT

We are currently seeking a motivated Part-Time Administrative Assistant with a background in construction to join our team and help support our daily operations.

Key Responsibilities:

• Provide general administrative support, including answering phone calls, responding to emails, and managing schedules.
• Assist with preparing, formatting, and proofreading construction-related documents such as bids, contracts, purchase orders, and reports.
• Maintain and organize files (both physical and digital) related to construction projects, permits, and compliance.
• Track project timelines, deadlines, and key deliverables to support project managers and construction teams.
• Assist in handling invoices, expense reports, and basic bookkeeping duties.
• Coordinate meetings and prepare agendas and minutes.
• Assist with onboarding new staff by ensuring all required safety certifications, credentials, and paperwork are completed.
• Support compliance efforts, including OSHA documentation and safety tracking.
• Maintain and update spreadsheets and databases relevant to ongoing projects.

Qualifications:

• Prior administrative experience in the construction industry is strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Familiarity with construction-related software (e.g., Procore, QuickBooks, Sage) is a plus.
• Ability to manage multiple tasks and work independently in a fast-paced environment.
• Attention to detail and accuracy in data entry and document preparation.
• Familiarity with safety certifications (OSHA 10/30) is a plus.

Benefits:

• Flexible part-time schedule.
• Collaborative and supportive work environment.

If you are an organized and proactive individual with a background in construction and a passion for providing administrative support, we encourage you to apply!